Executive Assistant

Overview

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company manufactures residential and commercial water heating equipment and boilers, as well as water treatment products for residential and light commercial applications. A.O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees and operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

As the Executive Assistant, you will provide secretarial/administrative support directly to executives, exercising confidentiality, tact and diplomacy. You will have primary responsibility for board of directors meetings, materials, communications and postings. You will use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. You will receive, screen and direct incoming calls, visitors, mail and e-mail.

You will maintain files, records, calendars and diaries; typically arrange business travel, coordinate meeting arrangements, and track expenses. You will participate in the development and implementation of secretarial standards, policies and practices for the organization.

This position will be 100% on-site at our corporate headquarters in Milwaukee.

• Responsible primarily for managing the logistics of the Executive Vice President - Corporate Development & Secretary and the Senior Vice President - General Counsel's business, legal, government affairs and corporate development activities.
• Prepare for and manage the five Board of Directors meetings each year. Previous experience with Board members and Board portals is a plus but not required.
• Work with the Legal Administration Supervisor in preparing the Corporate Secretary Calendar and the Proxy Statement Calendar, and assist in preparing the Proxy Statement for printing.
• Manage the daily itinerary, meeting schedules, travel arrangements and other administrative duties.
• Create and edit presentations, including Power Points.
• Handle general correspondence, document production, filing and presentation preparation.
• Be part of the Executive Assistant team.

• High School Diploma or equivalent.
• Minimum of 5 years of office and clerical support experience.
• ADDITIONAL QUALIFICATIONS
  :
• Ability to handle a high-pressure work environment and sensitive issues with confidentiality and tact.
• Team player who enjoys their work and gets along well with others.
• Strong skills in word processing and PowerPoint presentation software.
• Excellent record management, organization and filing skills.
• Comfortable with and eager to learn about new technological advances in today’s business environment.
• Previous work experience with executives is a plus but not required.
• High School Diploma or equivalent.

Competitive compensation package and comprehensive benefits plans including medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.

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We are committed to equal employment opportunity. We consider all applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. All reasonable accommodation requests will be reviewed on a case-by-case basis.

We value employee excellence and will not discriminate based on protected status. We strive to create a diverse, inclusive workplace where all qualified individuals can thrive.