Office Administrator

Overview

Position Title: Office Administrator

Wage: $24.00 - $27.00/hour

Shift: 1st

Hours: 6:00am - 2:30pm

QPS Employment Group is seeking a highly organized, detail-driven Office Administrator to keep our day-to-day operations running smoothly. This role is the backbone of the office—handling data entry, invoices, purchase orders, supplier coordination, and customer communications while supporting the sales team and broader operations. Experience with Epicor ERP is a strong advantage.

• Perform accurate and timely data entry in Epicor ERP
• Process and pay invoices, ensuring proper coding and approvals
• Create, issue and track purchase orders
• Maintain organized records for invoices, POs, suppliers and customers
• Communicate with suppliers regarding orders, pricing, delivery schedules and discrepancies
• Follow up proactively to resolve issues
• Answer incoming customer phone calls and emails professionally and efficiently
• Route inquiries appropriately and follow through until resolution
• Provide administrative support to the sales team, including order entry, documentation and internal coordination
• Support daily office operations and administrative tasks as needed
• Assist with reporting, filing and internal process improvements

• At least two years of experience in an office administration, accounting support or operations role
• Strong data entry skills with high attention to detail
• Comfortable handling invoices, purchase orders and vendor communications
• Proficient with Microsoft Office (Excel, Outlook, Word)
• Strong written and verbal communication skills
• Ability to manage multiple priorities without losing accuracy
• Experience with Epicor ERP strongly preferred
• Background in manufacturing, distribution, or industrial environments preferred
• Familiarity with basic accounting processes (AP-focused) preferred
• Experience supporting a sales team preferred

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QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the United States. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment. Hiring immediately!

• Why Work with QPS?
• Access to sought-after positions with leading employers
• Dedicated placement specialists who will guide you through every step of the job search process