Administrative Assistant

Overview

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp‑to‑hire, onsite position.

• Manages and organizes office records, including maintaining physical and electronic filing systems, office supply stock, sorting and distributing mail, and ensuring visitor satisfaction.
• Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and assisting with special projects; assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets.
• Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management.
• Performs general data‑entry tasks, including updating backlogs and orders and recording miscellaneous plant‑floor data.
• Operates and maintains general office equipment; ensures reception area and conference rooms are clean, orderly, and stocked appropriately.
• Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction.

Compensation is based on a wide array of factors including the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, and other business and organizational needs. Salary range for this position is indicated in this posting. The individual may also be eligible for discretionary bonuses and may participate in medical, dental, and vision benefits, as well as the company’s 401(k) retirement plan.

As required by local law, this salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary‑range disclosure. The individual may also be eligible for discretionary bonuses.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respect your privacy and are committed to providing transparent notice of our policies.