Administrative Assistant

Administrative Assistant for The Provision Properties Core Team - eXp Realty

Seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to a moderately sized real estate team assisting buyers and sellers throughout primarily southeastern Wisconsin. The ideal candidate will handle a variety of administrative and clerical tasks to ensure efficient daily operations and organization.

• Plan, coordinate, and execute monthly client events and giveaways, including audience segmentation and invitation outreach.
• Drive lead generation from each event with an expectation of converting activities into a minimum of three in‑person buyer or seller consultations or database referrals per month.
• Conduct proactive outreach to the entire client database via calls, texts, and emails one week and one day prior to all events and giveaways.

• Develop and distribute a comprehensive monthly newsletter to the team database, highlighting team initiatives, video and social media content, market‑value information, event announcements, and appointment‑booking links.
• Manage and respond to communications within the Team Leader and Team Admin email accounts.
• Create, print, and deliver physical marketing materials for team listings using branded Canva templates.
• Collaborate with the virtual assistant, transaction coordinator, media specialist, and team agents to ensure seamless operational logistics.

• Maintain and update the team’s physical inventory, including directional signage, sign riders, lockboxes, branded merchandise, closing gifts, event materials, and décor.
• Order, organize, store, and distribute inventory as needed for listings, events, and agent support.
• Install or deliver sign riders at listings to reflect status changes (e.g., Coming Soon, New Listing, Under Contract, Sold).

• Obtain and maintain an active real estate license, including required continuing education, association dues, and brokerage compliance (increased compensation provided upon licensure).
• Participate in an established growth pathway with opportunities to advance into Director of Operations or similar roles over time, with added responsibilities and structured pay increases.
• Attend virtual team meetings on Mondays, Tuesdays, Thursdays, and Fridays at 8:00 AM and in‑person team meetings on Wednesdays at 9:00 AM.

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong problem‑solving skills and a positive proactive mindset.
• Act with excitement, integrity, service, self‑accountability of small detail tasks, and large regular ongoing client events with an excited positivity.
• Subscribe to team core values.
• Communicate swiftly and in a professional manner to all clients, prospects, agents, and management.
• Work primarily remotely or from Regus office locations after acquiring Wisconsin real estate license held at eXp Realty. Will require reliable transportation to team events, listings, and appointments delegated by team/team leader needs.

• Competitive compensation based on experience
• Hourly Rate of $17 - $22 ($35,360 - $45,760)

• Entry level

• Full‑time

• Administrative