Executive Assistant

What Is The Role

Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

• Perform a variety of office maintenance and administrative functions; manage schedules and business travel, maintain supplies, prepare invoices and monitor expenses/budgets, take minutes, etc.
• Identify efficiencies in processes and procedures.
• Coordinate department meetings/town halls/committee meetings and events; prepare agenda, materials, etc.
• Prepare and provide information needed; prepare reports, collect and analyze information, prepare presentations, etc.
• Assist in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Work on or may lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintain strict confidentiality in handling materials and sensitive information.

• Five or more years of administrative assistant experience.
• Associate degree or specialized training or equivalent experience; college degree preferred.
• Proficient in MS Office at advanced levels.
• Extensive calendaring experience.
• High degree of organization and planning skills.
• Excellent written and verbal communication skills.
• Ability to apply good judgment in making independent decisions and coordinating information.
• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Pay Range - Start: $25.11
Pay Range - End: $46.63
Geographic Specific Pay Structure:
Structure 110: $27.63 USD – $51.31 USD
Structure 115: $28.88 USD – $53.63 USD

We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable,  to learn more.

Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups