Front Office Assistant II

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?

Bayhealth Medical Center is Central and Southern Delaware’s healthcare leader with hospitals in Dover and Milford, as well as stand‑alone Emergency Department in Smyrna and a hybrid Emergency Department and Urgent Care in Milton. We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore. Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!

• Generous Paid Time Off and Paid Holidays
• Matching 401(k)/403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Total Care

Full Time 80 Hours

Days

16.98 - 25.48 HOURLY

Front Office Assistants greet patients, activate patient files, and move patients through a pre‑determined schedule of appointments at a physician’s office. They are the first line of communication between a patient and a doctor, whether it’s on the phone or in person. They answer questions and provide general information or may direct a patient to a person who can provide the information.

They are responsible for keeping, updating and maintaining records by getting the appropriate information from both patients and doctors.

• Performs front desk, receptionist and registration duties, while demonstrating the ability to maintain efficient patient flow.
• Assist the office in all aspects of the daily operation as needed, including, but not limited to mentoring for Front Office Assistant I. Prepares the patient for the visit.
• Ensure timely, efficient, and accurate scheduling of surgery patients by completing patient registration process for surgical patients. Facilitates instructions for pre‑surgery and day‑of‑surgery to patients.
• Obtain insurance authorizations/referrals. Upon patient arrival, initiate proper forms for the medical and financial record. Obtain the patient and/or responsible parties’ signature where necessary. Collects payment for office visit.
• Registers patient in system. Demonstrates the ability to maintain proper medical records.
• Informs patients of practice policies regarding billing, insurance, workers compensation and charges.
• Schedules new patient and established patient follow‑up appointments. Coordinates patient appointments with other specialists or departments as directed.
• Manages clinic schedules.
• Completes Real Time Eligibility (RTE).
• Maintains efficient filing and record maintenance system for required business, medical, and The Joint Commission (TJC) licenses/registrations. Follows all HIPAA requirements.
• Performs general clerical duties as required.
• Performs check‑out and end‑of‑day reconciliation functions.
• Kept informed of current insurance authorization/referral procedures.
• May be cross‑trained to medical assistant functions.
• All other duties as assigned within the scope and range of job responsibilities.

• Education:
  
  High School Diploma or GED.
• Credential(s):
  None Required.
• Experience:
  
  One‑year clerical, office, and customer service experience in a healthcare environment. Preferred: 2+ years clerical, office, and customer service experience in a healthcare environment.

• Education:
  
  Associate Degree
• Credential(s):
  Certified Healthcare Administrative Professional
• Experience:
  
  not specified

To view a full list of all open position at Bayhealth, please visit: (Use the "Apply for this Job" box below)./