Senior Project Manager

Position: Senior Relocation Project Manager
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Administration and Reporting

Maintain up-to-date project time forecasts that accurately estimate the staffing requirements for each project

Understand labor forecast reporting and collaborate with other Relocation Team Leads and/or the Variable Team Leads to select staff for project

Review and approve line item timesheet entries

Review, revise, reconcile and verify invoices within the timeframe specified by accounting

Manage, review and approve all reports for submittal to client

Assure completeness of all internal project administrative close-out activities

Participate actively in quarterly budget reviews

Maintain revenue status for projects/accounts

Move/Project Management

Manage all project activities on account and/or projects assigned

Manage personnel; delegate responsibilities and oversee work on multiple projects of varying complexity

Oversee the planning, scheduling and implementation of project scope

Proactively manage project-related issues on account or assignment

Ensure JLL best practices and policies are being followed

Develop a quality plan for each account/project. Provide leadership and guidance in the area of service delivery quality and monitor quality results

Ensure operations manual is in place and updated on account

Facilitate a project kick-off meeting with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned

Participate in select planning meetings hosted by the client, JLL teams (in case of multi X account) and other key stakeholders

Review project goals and objectives, making changes where necessary to ensure desired project results

Review the developed and implemented move/occupancy project plan and budget through collaboration with the client, facility manager, project manager and Construction manager

Review project status and tracking reports, process purchase orders and invoices for due diligence and financials

Oversee the project scope and budget, proactively address out-of-scope items with the client and if needed, initiate change orders

Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner

Oversee the preparation of various RFP's needed for vendor and contractor services for the complete project

Ensure the incorporation of "best practices" into projects

Ensure that meetings to review project schedules with all participating vendors and key stakeholders are initiated and held regularly

Identify and address areas of concern regarding potential liabilities and risk

Ensure project processes are managed in accordance with the client's and JLL policies and procedures

Oversee the procurement of all necessary vendors and outside labor

Oversee the management of supporting suppliers (technology, telephony, furniture, etc.)

Evaluate vendors to ensure compliance with the standards of performance

Ensure performance of data input into the CAFM system to maintain occupancy information

Develop and deliver required project specific reporting

Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice.

Oversee the work orders and small project management, including but not limited to furniture reconfigurations and space enhancements

Ensure the coordination with various service providers to determine appropriate date(s) for implementation and communicate those dates

If necessary, determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)

Oversee meetings to review furniture installation schedules with furniture installation vendors and key stakeholders

Manage the furniture plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required

Supervise delivery of product, off-loading and staging of product for delivery

Oversee workspace security and periodic physical inventories of product deployed in client workspace

Oversee the furniture installation and relocation services of new or reuse furniture

Supervise quality control of installation crews to ensure proper handling of client's assets

Supervise punch lists of installed product and address any escalations in punch list items

Complete necessary project close-out documentation and project report as required by the client

Supervise team of direct…