Administrative Assistant

Administrative Assistant

STGi is currently seeking an Administrative Assistant to provide services at the Georgia War Veterans Home.

The Administrative Assistant provides non-clinical administrative and organizational support to the Director of Nursing. This role supports nursing operations through clerical tasks, appointment confirmations, medication supply delivery, document organization, and professional front-desk support. All duties are performed under the direction of the Director of Nursing, with no clinical decision-making or record review responsibilities.

• Call to confirm resident appointments as directed
• Relay appointment confirmations, cancellations, or changes to the transportation department promptly
• Communicate messages accurately between nursing administration, units, and ancillary departments
• Document appointment communications per facility policy
• Transport and deliver floor stock medications to nursing units per facility policy
• Maintain delivery logs and inventory checklists for floor stock medications
• Report low inventory or discrepancies of floor stock medications to nursing leadership
• No medication administration, verification, or clinical judgment performed
• Organize, file, scan, copy, and label nursing documents as directed
• Maintain orderly paper and electronic filing systems
• Assemble packets, binders, and folders for audits, surveys, meetings, or orientation
• Ensure documents are stored in designated locations per policy
• Does NOT review, analyze, interpret, audit, or validate records
• Greet interview candidates, vendors, staff, and visitors professionally
• Assist with interview logistics (sign-in, packet distribution, escorting)
• Answer and route incoming calls appropriately
• Maintain visitor sign-in/out logs per facility policy after collection from receptionist
• Assist with clerical tasks including:
  Preparing packets and forms, Copying and distributing memos or communications, Maintaining administrative supply inventory, Track completion of assigned non-clinical tasks and follow up as directed
• Support DON with organization of:
  Staff meeting materials, Orientation paperwork, Training attendance sheets

• Must be able to read, write, speak and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with team members, residents, visitors and the public.
• Must possess the ability to work harmoniously with other team members.
• Must be able to follow written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm as well as be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.
• Must demonstrate professional proficiency with computers and standard office technology.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook, for routine administrative and documentation support.
• Ability to accurately enter, retrieve, scan, copy, and organize information in electronic and paper-based systems.
• Capable of learning and using facility-specific software and systems as required.
• Maintains accuracy, confidentiality, and professionalism when handling electronic information.

• Must possess, as a minimum, a high school diploma or GED.
• On-the-job training provided.

• Basic knowledge of medical terminology and nursing practices is helpful.
• Ability to obtain and maintain an active American Heart Association BLS and first aid certification.
• Must be legally eligible to work in the United States.

• Works in office areas as well as throughout the facility.
• Moves intermittently during working hours.
• Subject to frequent interruptions.
• Works beyond normal working hours and on weekends, holidays, other shifts and in other positions when necessary.
• Communicate with nursing team members, and other department team members.
• Is subject to difficult and emotionally upset residents, family members, team members, visitors, etc.
• Is involved with residents, family members, team members, visitors, government agencies, etc., under all conditions and circumstances.
• Must meet the general health requirements set forth by the policies of this facility which include a medical and physical assessment.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and assigned to this job.

STGi is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients. Our services and solutions help our clients sustain and…