Administrative Assistant

Overview

STGi is currently seeking an Administrative Assistant to provide services at the Georgia War Veterans Home.

The Administrative Assistant provides non-clinical administrative and organizational support to the Director of Nursing. This role supports nursing operations through clerical tasks, appointment confirmations, medication supply delivery, document organization, and professional front-desk support. All duties are performed under the direction of the Director of Nursing, with no clinical decision-making or record review responsibilities.

• Call to confirm resident appointments as directed
• Relay appointment confirmations, cancellations, or changes to the transportation department promptly
• Communicate messages accurately between nursing administration, units, and ancillary departments
• Document appointment communications per facility policy
• Transport and deliver floor stock medications to nursing units per facility policy
• Maintain delivery logs and inventory checklists for floor stock medications
• Report low inventory or discrepancies of floor stock medications to nursing leadership.
• No medication administration, verification, or clinical judgment performed
• Organize, file, scan, copy, and label nursing documents as directed
• Maintain orderly paper and electronic filing systems
• Assemble packets, binders, and folders for audits, surveys, meetings, or orientation
• Ensure documents are stored in designated locations per policy
• Does NOT review, analyze, interpret, audit, or validate records
• Greet interview candidates, vendors, staff, and visitors professionally
• Assist with interview logistics (sign-in, packet distribution, escorting)
• Answer and route incoming calls appropriately
• Maintain visitor sign-in/out logs per facility policy after collection from receptionist
• Assist with clerical tasks including: preparing packets and forms, copying and distributing memos or communications, maintaining administrative supply inventory, and tracking completion of assigned non-clinical tasks
• Support DON with organization of: staff meeting materials, orientation paperwork, and training attendance sheets

• Must be able to read, write, speak and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with team members, residents, visitors and the public.
• Must possess the ability to work harmoniously with other team members.
• Must be able to follow written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm as well as be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.
• Must demonstrate professional proficiency with computers and standard office technology
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook, for routine administrative and documentation support
• Ability to accurately enter, retrieve, scan, copy, and organize information in electronic and paper-based systems
• Capable of learning and using facility-specific software and systems as required
• Maintains accuracy, confidentiality, and professionalism when handling electronic information

• Must possess, as a minimum, a high school diploma or GED.
• On-the-job training provided.
• Basic knowledge of medical terminology and nursing practices is helpful.
• Ability to obtain and maintain an active American Heart Association BLS and first aid certification.
• Must be legally eligible to work in the United States.

• Works in office areas as well as throughout the facility.
• Moves intermittently during working hours.
• Subject to frequent interruptions.
• Works beyond normal working hours and on weekends, holidays, other shifts and in other positions when necessary.
• Communicate with nursing team members, and other department team members.
• Is subject to difficult and emotionally upset residents, family members, team members, visitors, etc.
• Is involved with residents,…