Sealines Document Controller

Document Controller Oil & Gas Projects
Experienced  Document Controller  supporting complex  EPC  across engineering, procurement, construction, and commissioning phases. Responsible for managing project documentation flows, ensuring compliance with company procedures, contractual requirements, and international quality standards.

Document Management
Establish and maintain the  Document Control System (DMS / EDMS)  for project documentation.
Manage the  registration, distribution, and archiving  of incoming and outgoing documents (drawings, specifications, procedures, manuals, and correspondence).
Control  document numbering, revisions, and version management .
Ensure accurate and timely  document distribution  to  Client, EPC contractors, subcontractors, and vendors .
Maintain  document registers, transmittal logs, and tracking systems .

Project Support
Provide document management support to  engineering, procurement, construction, and commissioning teams .
Monitor  vendor and subcontractor document submissions  in accordance with project schedules.
Ensure documentation complies with  contractual deliverables, formatting requirements, metadata, and review workflows .
Coordinate with  QA/QC teams  to ensure document traceability and audit readiness.
Compliance & Quality
Ensure document control processes comply with  ISO 9001, ISO 29001 , and internal  Quality Management Systems (QMS) .
Implement company standards for  technical and commercial documentation management .
Prepare  document status reports  for project management and client reviews.
Support  project close-out activities , including preparation of  final documentation packages, As-Built dossiers, and project data books .

Training & Systems
Provide  training and guidance  to project team members on document management systems and procedures.
Interface with  IT / EDMS teams  to manage system access and resolve technical issues.

Key Deliverables
Engineering, procurement, and construction  document registers
Document distribution matrices
Transmittal records and submission logs
Weekly / monthly document status reports
Final project handover documentation  (Data Books, Dossiers, As-Built documentation)

Technical Skills
Advanced use of  Electronic Document Management Systems (EDMS)  including  Aconex, Procoor, Pro Arc, Documentum, SharePoint , or similar platforms.
Strong proficiency in  Microsoft Office Suite (Word, Excel, PowerPoint) .
Good understanding of  ISO standards and project document numbering systems  used in EPC environments.

The world needs you!
AGAP2 is an equal-opportunity employer and values diversity as a source of enrichment. We provide an inclusive work environment where every individual can contribute their unique strengths.
We welcome applications regardless of age, gender, nationality, disability, sexual orientation, religion, or marital status.
Special consideration is given to candidates belonging to protected categories under Articles 1 and 18 of Law 68/99.
Personal data will be processed in accordance with EU Regulation 2016/679.