Segretario Amministrativo

We are looking for an Administrative Secretary to join our Milan office and support our Administrative and Finance team during a maternity cover period.

Key Responsibilities:

Open and close projects and perform periodic checks with Business Units.

Enter offers and manage administrative data in the system.

Monitor client payments and follow up on overdue invoices.

Manage advances, invoice settlements, and related accounting entries.

Maintain and update administrative databases (Excel).

Suppliers & Tenders:

Support supplier management and payment processes.

Prepare documentation for third‑party withholding taxes and tax credits.

Support the tender office with data entry and qualification documents.

Reporting & Office Support:

Prepare monthly reports for financial forecasting.

Manage archives, documentation, and basic office logistics.

Tools:

Business Cube (strong plus)

Arxivar

Kronos App

Qualifications:

At least  5 years of experience  in administrative roles.

Working knowledge of  English .

Strong organizational skills and attention to detail.

Confidence with  Excel and administrative systems .

Ability to easily commute to  Moscova, Milan .

What We Offer:

A key role within an international and collaborative studio.

The role requires regular on-site presence at the office.

Close collaboration with the Administrative Director and the LAND team.

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