Operations Coordinator

Salary: Market related

Location: Midrand

Job type: Fixed Term Contract

Industry: Manufacturing

Reference: MJ.OC.LHN.

COMPANY

DESCRIPTION:

Our client is a Manufacturer of Industrial and Commercial Light Fittings and they are looking for a young, energetic, organised Operations Coordinator to join their team on a 6 month contract basis. Internal training will be given.

JOB DESCRIPTION /

PURPOSE:

MAIN

DUTIES & RESPONSIBILITIES:

• Organising the logistics and dispatch team for daily/weekly deliveries and collections from suppliers
• Updating the internal/external team on deliveries and delivery schedule, all deliveries should generally be planned 2-3days in advance
• The above entails sending orders for preparation for collection or delivery
• Arranging with the driver (our driver) his routes (deliveries and/or collections) – the routes –
• Knowing which stock is here or at plot and properly planning that the goods are readily available for dispatch
• Advising customers when orders will be ready and method of dispatch: collection/delivery
• Invoicing sales order on the system and sending the delivery notes down to dispatch team
• Ensuring that Kano is given the correct set of paperwork for a sales order, example: customers PO, Sales order, Job card and system invoice
• Receiving in Supplier Purchase orders based on suppliers delivery notes – checking the correct quantity was delivered at the correct price and at the correct time
• Filing supplier POs, Customer Sales Orders (while waiting for Job Cards) and Quotations
• Booking or assisting with courier on behalf of customers
• Booking couriers for Cape Town and other branches
• Prepping orders well in advance for couriers
• The above includes sending weights and dimensions on a regular basis, it is critical that this information is correct as we could be held liable for misinformation
• Booking DHL and ensuring smooth process flow from collection to customs to end point
• Assisting with the loading of sales orders, if there is a requirement for assisting internal sales (basic sales orders only)
• Manufacturing job cards which have been completed by the factory (this is a critical part of the process flow and requires attention to detail)
• Supplier credits and returns (whether suppliers over-supplied, invoiced incorrectly or if there is a faulty product to be returned)
• Preparing container documentation prior to arrival for Shaun
• Creating codes on OMNI (eventually)
• Updating Omni customer and supplier details when necessary
• Assisting reception with answering customer calls and forwarding onto internal sales or relevant person(s)
• Sending out Email communication to customers and suppliers, emailing important info, marketing, specials, holidays / closing times, etc.

EDUCATIONAL REQUIREMENTS:

• Grade 12

EXPERIENCE AND

SKILLS REQUIRED:

• No experience required, but 1–2 Years experience will be an advantage
• Young, highly organised, driven to grow, numerically orientated, people‑person with excellent communication skills, must have extremely strong work ethic and must be able to understand and learn quickly (training will be given), able to take initiative
• Must reside in Centurion or Midrand
• Drivers license and own reliable vehicle

By submitting your CV, you acknowledge and agree that:

We endeavour to respond to all applications. However, if you do not hear from us within 14 days, please consider your application unsuccessful.