Creditors Clerk

Description

• Process accounts and outgoing payments in compliance with financial policies and procedures.
• Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
• Match invoices against requisitions, purchase orders, and goods received notes—checking for quantity, quality, description, and pricing accuracy.
• Reconcile the accounts payable ledger to ensure all payments and invoices are properly posted and accounted for.
• Follow up with suppliers on statements, invoices, and queries.
• Investigate and resolve procurement and trade vendor billing discrepancies.
• Maintain an up-to-date vendor master listing.
• Manage 30-day creditors and intercompany creditor accounts.
• Prepare and maintain a daily payment request list.
• Ensure correct VAT is applied to all invoices.
• Provide management with reports on the status of outstanding debts.
• Monitor the Creditors Age Analysis and report findings to management.
• Handle ad hoc financial duties as required

• Maintain accurate records of all subcontractor agreements, purchase orders, and variations.
• Process subcontractor invoices and payment certificates in accordance with agreed terms.
• Ensure subcontractor documentation (e.g., tax clearance certificates, insurance, and compliance documents) is current and properly filed.
• Liaise with site managers or quantity surveyors for payment approvals.
• Reconcile subcontractor accounts and resolve any discrepancies or queries.
• Assist with the preparation of monthly reports detailing subcontractor costs and commitments.
• Ensure all payments align with budget allocations and cost codes.
• Coordinate with procurement, finance, and site teams to ensure smooth administration of subcontractor payments.
• Monitor and manage subcontractor retention amounts, releasing them as per contract terms

• Matric
• 3 years’ Experience in Financial Environment
• Sound knowledge of creditors and subcontractors
• Mathematical and accounting skills
• Account reconciliation & Problem Solving
• Organization and filing skills
• Computer literate
• Minimum two official languages
• Minimum 3 years’ experience in similar position