Sourcing Specialist

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We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

• To support the Procurement Manager to strategically source, negotiate, manage and evaluate Group contracts within the specific category ensuring that Business needs are met and the best value is negotiated for and received by the Group.
• To facilitate increased contract coverage and spend across the Group within the category through constant engagement with business line managers and the buyers and analysis of spend behaviors.

• Within the assigned category of spend, have responsibility for understanding the category strategy and plans, working with the Procurement Manager to deliver category analysis, sourcing exercises and general reviews of spend.
• Develop short, mid and long-term strategies for the various sub-categories ensuring delivery at the most competitive cost.
• Partner with the Business, senior stakeholders and consumers of services to determine requirements and apply professional sourcing and category management methodologies such as vendor rationalization, utilizing technology and flexible solutions to enhance user experience and minimize financial impact.
• Collaborate with site-based buyers to ensure Group strategies and policies are applied locally, to assess opportunities, and to drive performance improvements.
• Proactively drive regular engagement with the Business regarding its immediate and longer-term category.

• Determine preliminary specifications, existing and potential suppliers, timing of the product and service requirements and measure which determine success vs. failure for the internal business client.
• Coordinate appropriate methods needed to distribute products and/or services in a cost effective manner.
• Ensure that the products and/or services are delivered on schedule, at the negotiated price, and meet the quality standards of the Business.
• Actively monitor the suppliers being used within P2P ensuring orders are placed with preferred suppliers and under negotiated contracts.
• Where common items are purchased across the Group or a supplier is used frequently, negotiate supply agreement to obtain best price and value for the Group.
• Source new items and suppliers based on the specifications provided by the Business by researching the supplier market place, and obtaining samples for testing by requesting Functions.
• Analyse information within the P2P system to identify opportunities to source alternative suppliers.
• Produce reports and present information to relevant Functions to highlight potential sourcing or saving opportunities and update the Procurement Manager on actions where applicable.
• Produce management information on activity within the P2P system to monitor and manage the frequency, value and volume of spend over monthly periods. Highlight and communicate compliance issues relating to adherence to the Group procurement policies.
• Actively monitor and facilitate the update of price lists for goods and services in the catalogues within the P2P system within the assigned category of spend.
• Negotiate with the incumbent suppliers to maintain competitive prices, benchmarking costs against other suppliers where necessary.
• Review and analyze all requests for new contracts and recommend their approval to the Procurement Manager if the supplier is financially and ethically sound and there is a valid reason for introducing a new contract.
• Coordinate monthly supplier performance reviews for key suppliers within the assigned category of spend, compiling data and information on performance to support the reviews.
• Ensure system data is maintained and manage the effective generation and communication of procurement metrics.

• Solicit and evaluate proposals for national contracts.
• Manage the administrative aspects of tenders for national contracts in the specific category.
• Prepare tenders and compile tender analysis schedules.
• Coordinate invitations for tender and tender submissions on contracts.
• Communicate tender outcome to the Business.
• Assists the Procurement Manager to implement and manage contracts by maintaining relevant information with regard to pricing within the market and spend against the current contract.
• Prepare contract modifications.
• Administer long-term contracts, which may or may not involve subcontracts with special provisions that may be changed and renegotiated throughout the duration of the contract.

• Evaluate market conditions in order to develop sourcing strategies, maintain/improve quality and influence cost controls.
• Effectively communicate with internal cross functional teams on the current and future status of products and services markets.
• Research potential and current suppliers to keep abreast of market/procurement conditions, new technology and…