Administration, Office Administrator​/ Coordinator, Virtual Assistant​/ Remote Admin

Email & Communication Management

• Oversee and manage a busy Outlook inbox, ensuring timely responses and structured organisation.
• Draft, review, and prepare correspondence for internal and external communication.
• Prioritise emails and follow up on outstanding matters.

• Manage a dynamic calendar across Microsoft Teams, Zoom, and Google Meet.
• Prepare meeting agendas, documentation, and pre-briefs where necessary.
• Anticipate and resolve scheduling conflicts.

• Perform accurate bank reconciliations, specifically for supplier EFTs and cash payments.
• Track and record expenditure with attention to detail.
• Maintain proper filing systems for financial and administrative documents.

• Monitor project costs, progress, supplier performance, and timelines.
• Source materials, obtain quotes, and communicate with contractors.
• Provide regular project updates and flag risks or delays.

• Run daily or ad-hoc errands as required.
• Source items according to specifications, comparing quality and price.
• Manage supplier communication and delivery timelines.

• Maintain organised digital and physical records.
• Assist with personal and business tasks requiring discretion and initiative.
• Handle unexpected tasks with a solutions-driven mindset.

• Strong problem-solving ability.
• Excellent interpersonal skills.
• Ability to manage multiple priorities.
• Comfortable engaging with contractors and suppliers.