Special Events Coordinator

Salary : $62,672.06 - $90,874.49 Annually
Location : TX 76065, TX
Job Type: Full Time
Job Number:
Department: Parks & Recreation (23)
Opening Date: 03/06/2026
Closing Date: 3/27/2026 11:59 PM Central
FLSA: Exempt

Position Summary
Starting Hiring Range: $62,.28

Under general supervision, the Special Events Coordinator develops, coordinates, plans, and implements special events for the Parks and Recreation Department and facilitates non-city special event permits.
Essential Job Functions

• Plans, coordinates, implements, promotes, oversees, and evaluates a variety of community special events held by the Parks & Recreation Department that reach a wide range of audiences.
• Coordinates and corresponds with outside agencies and resources for proper programming and/or planning.
• Coordinates and corresponds with the Convention of Visitors Bureau, Chamber of Commerce, and other outside agencies and resources for proper programming and/or planning.
• Supervises, trains, oversees, and provides guidance to assigned staff and volunteers; delegates assignments and monitors performance.
• Selects and schedules vendors as required, including entertainment forevents. Oversees vendors' work.
• Enforces and monitors adherence of safety rules and regulations.
• Performs cost control initiatives and ensures activities are performed within budget. Monitors revenues and expenditures in assigned area to ensure sound fiscal control.
• Obtains donations and sponsor ships to support events and programs.
• Coordinates volunteers during the development and implementation of special events.
• Participates in numerous public forums, such as City Council meetings, Park Board meetings, and Parks & Recreation budget meetings.
• Collaborates with the Director of Communications & Marketing for event outreach, marketing material, media content, and advertising to ensure appropriate promotion of events.
• Processes Special Event Permit (SEP) applications and creates staff reports for City Council approval.
• Supervises and trains assigned parks employees, instructs personnel in appropriate event standards, operations, and communication methods, and participates in and coordinates the set-up and take down of event equipment and features.
• Performs all other duties as assigned.

Education and Experience

Bachelor's Degree from an accredited college or university in parks and recreation, event planning, or a related field, and three (3) years of related recreation event planning or programming experience is required.

An equivalent combination of education, training, and experience will also be considered.

Knowledge, Skills, and Abilities

• Advanced knowledge of city and departmental practices, procedures, and systems.
• Knowledge of public relations and advertising as it relates to event programming.
• Knowledge of the equipment, facilities, operations, and techniques used in comprehensive community programs.
• Must have knowledge of planning, assigning, supervising, and scheduling the work of employees and volunteers.
• Knowledge of and ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies.
• Ability to effectively supervise staff in a proactive, appropriate, and productive manner.
• Ability to effectively address and resolve employee relations issues in a fair and equitable manner.
• Demonstrates effective problem-solving skills in dealing with directions or conflicts that may arise.
• Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing.
• Advanced ability to be organized and have efficient management of time and deadlines.
• Ability to regularly interact with others and exchange and receive information, providing effective and tactful customer service, and work independently with a high level of discretion.
• Ability to speak effectively before various groups.
• Advanced ability to read a variety of materials and deal with a system of real numbers, practical application of fractions, percentages, ratios/proportions, and measurement, and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
• Ability to prepare and interpret budget information.
• Knowledge, skill, and ability to utilize telephone, fax machines, computers, and applicable software daily including, but not limited to, Microsoft Office, Microsoft Outlook, and other event related software/applications.
• Advanced ability to interact with people in a professional and congenial manner.
• Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to be punctual and attend work regularly.

Licenses & Certifications
Must possess and maintain a valid driver's license with acceptable driving record as established by the City of Midlothian driving standards.

Certified Parks and…