Special Events Coordinator

Starting Hiring Range: $62,.28

Under general supervision, the Special Events Coordinator develops, coordinates, plans, and implements special events for the Parks and Recreation Department and facilitates non-city special event permits.

• Plans, coordinates, implements, promotes, oversees, and evaluates a variety of community special events held by the Parks & Recreation Department that reach a wide range of audiences.
• Coordinates and corresponds with outside agencies and resources for proper programming and/or planning.
• Coordinates and corresponds with the Convention of Visitors Bureau, Chamber of Commerce, and other outside agencies and resources for proper programming and/or planning.
• Supervises, trains, oversees, and provides guidance to assigned staff and volunteers; delegates assignments and monitors performance.
• Selects and schedules vendors as required, including entertainment forevents. Oversees vendors' work.
• Enforces and monitors adherence of safety rules and regulations.
• Performs cost control initiatives and ensures activities are performed within budget. Monitors revenues and expenditures in assigned area to ensure sound fiscal control.
• Obtains donations and sponsor ships to support events and programs.
• Coordinates volunteers during the development and implementation of special events.
• Participates in numerous public forums, such as City Council meetings, Park Board meetings, and Parks & Recreation budget meetings.
• Collaborates with the Director of Communications & Marketing for event outreach, marketing material, media content, and advertising to ensure appropriate promotion of events.
• Processes Special Event Permit (SEP) applications and creates staff reports for City Council approval.
• Supervises and trains assigned parks employees, instructs personnel in appropriate event standards, operations, and communication methods, and participates in and coordinates the set-up and take down of event equipment and features.
• Performs all other duties as assigned.

Bachelor's Degree from an accredited college or university in parks and recreation, event planning, or a related field, and three (3) years of related recreation event planning or programming experience is required.

An equivalent combination of education, training, and experience will also be considered.

• Advanced knowledge of city and departmental practices, procedures, and systems.
• Knowledge of public relations and advertising as it relates to event programming.
• Knowledge of the equipment, facilities, operations, and techniques used in comprehensive community programs.
• Must have knowledge of planning, assigning, supervising, and scheduling the work of employees and volunteers.
• Knowledge of and ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies.
• Ability to effectively supervise staff in a proactive, appropriate, and productive manner.
• Ability to effectively address and resolve employee relations issues in a fair and equitable manner.
• Demonstrates effective problem-solving skills in dealing with directions or conflicts that may arise.
• Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing.
• Advanced ability to be organized and have efficient management of time and deadlines.
• Ability to regularly interact with others and exchange and receive information, providing effective and tactful customer service, and work independently with a high level of discretion.
• Ability to speak effectively before various groups.
• Advanced ability to read a variety of materials and deal with a system of real numbers, practical application of fractions, percentages, ratios/proportions, and measurement, and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
• Ability to prepare and interpret budget information.
• Knowledge, skill, and ability to utilize telephone, fax machines, computers, and applicable software daily including, but not limited to, Microsoft Office, Microsoft Outlook, and other event related software/applications.
• Advanced ability to interact with people…