Exhibits & Program Support Coordinator

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• Responsible for the direction and management of the library’s exhibitions and subsequent educational programming and learning experiences.
• Works with the Director of Education & Programs to increase the capacity of the exhibits department in scheduling effective traveling exhibits and working with local organizations and individuals to offer programs and experiences for diverse audiences.
• Plan the daily and yearly exhibition schedule.
• Develop and implement exhibit programs for diverse audiences in line with the library’s mission.
• Acts as the liaison with schools or community partners to promote exhibits and other programs.
• Create and develop educational resources for schools and the public.
• Oversee safety of staff and guests on or around exhibit areas.
• Collaborate with and support other library units for program development and implementation.
• Organize and implement plans for installation and de-installation of exhibits, including arranging inbound and outbound shipping procedures.
• Work with and may supervise technicians, contractors, staff, and volunteers during installation and breakdown of exhibits.
• Fabricate, install, maintain, dismantle, load-in/out exhibits to ensure timelines are met.
• Responsible for reporting project timelines to AD III.
• Communicate with staff on timelines, exhibition openings, and resources for exhibits unit.
• Coordinate with admin team to provide staff for events and special occasions.
• Daily coordination with necessary County personnel and library staff to assess and ensure exhibits are clean, working, and supplied.
• Manage exhibits unit work areas, materials, supplies, and equipment.
• Assist in preparing annual budget for exhibits unit.
• Select supplies or equipment for purchase as needed.
• Gather cost estimates, create and keep track of budgets and timelines.
• Assist and review vendor service contracts, as directed by AD III.
• Responsible for general administrative duties for unit such as filing, scanning, photocopying, typing, and data entry.
• Attend professional and community meetings, workshops, and conferences, as required.
• May need to travel for training, exhibit viewings, conferences or workshops.
• Assist in ensuring that library policies are followed as they apply to both staff and the public.
• Interpret and explain library policies, objectives, and services to community groups and the public.
• Perform other duties as required to ensure the smooth operation of the Library and the provision of excellent customer service.
• Work various shifts depending upon the needs of the library, including evenings and weekends. Hours may fluctuate during exhibit installation and teardowns.
• Requires regular and consistent attendance.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Associate degree plus experience in project management and program procurement, or other combinations of experience and education that meet the minimum requirements. Bachelor’s degree preferred. Work in related field, experience in planning, curating and producing exhibitions, events and/or projects and related programming for gallery spaces and assigned collections is preferred.

Knowledge of principles and practices of customer service, public libraries, and phone etiquette. Must also know basic spelling, basic arithmetic, alphabetical and numerical filing. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Knowledge and/or experience in a construction‑related field (carpentry, painting, electrical), with a working knowledge of power…