PT Indigent Coordinator

Please ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

Prepares all indigence paperwork for all inmates in Midland County; assists inmates in filling out indigent forms; distributes all paperwork; keeps the courts up to date with all OCA compliant collections (i.e. issuing pre-warrants, warrants and capias pro fines); collects fines and court costs; records final dispositions. Assists the public in person and by telephone; settles class C misdemeanor tickets and cases, including entering into the computer, scanning, discussing options for settlement with the defendants.

• Prepares all indigence paperwork for all inmates in Midland County and assists them in filling out forms.
• Has direct contact with inmates.
• Directs documents to other courts and county offices.
• Reviews for accuracy documents submitted to the court.
• When time permits and indigent duties are complete, handles class C misdemeanor tickets and cases, including collecting fines and court costs, recording final dispositions, issuing pre-warrants and capias pro fines, and entering tickets into the computer.
• Keeps the courts up to date with all OCA compliant collections, i.e.: issuing pre-warrants, warrants, and capias pro fines, collects fines and court hosts, records final dispositions.
• Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, taking messages, tracking messages, checking downloads, faxes, emails and voicemails.
• Issues recall warrants and processes warrant returns
• Enters and scans all case information and notes into the computer, including bond information, dismissals, payment plans, insurance cards, etc.
• Performs filing duties.
• Schedules weddings to be performed by the judge.
• Files nonresident violator compacts with state and with violator's state and outside collection contractor.
• Translates
• Regular and timely attendance is required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school graduation, or its equivalent.
• Standard office practices and procedures? and principles of customer service.
• Must be able to operate a computer efficiently and accurately. Will be required to use EXCEL at times and Microsoft Word.
• Must be able to read and understand manuals, instructions and documents.
• Must have ability to learn the difference between the types of mail received in this office and distribute paperwork accurately.
• Must have knowledge of office procedures and be able to work well with others in a close, somewhat chaotic environment.
• Must be able to analyze situations at front desk and determine who to best refer calls or visits to.
• Must represent this office in a professional manner in by conduct, appearance and attitude.
• Must be able to focus on task at hand while prioritizing the next several tasks.
• Must be able to work well with others and will be expected to participate in helping others when time allows.
• Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; write letters and other documents; perform basic mathematical functions; make change and balance cash drawer; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with coworkers and the public.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually…