Administrative Assistant

Job Description

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors
. The role also supports field inspectors with administrative coordination.

• Manage and coordinate schedules for assigned personnel
• Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
• Review and edit outgoing materials for accuracy and clarity
• Create and maintain project and activity files
• Prepare project setup information and billing profiles
• Maintain records of engineer licensure, training, and certifications
• Draft PowerPoint presentations for client meetings
• Prepare agendas and meeting notes for staff and in-house meetings
• Maintain client information and assist with client communications
• Assist with billing, invoice review, and project expenditure tracking
• Maintain laboratory test logs and transfer data to accounting

• Serve as backup for answering phones and receptionist duties
• Provide backup support for ordering and tracking office supplies
• Assist with planning company events
• Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
• Actively participate in safety meetings, toolbox talks, and safety initiatives
• Perform other duties as assigned

• High School diploma or equivalent required;
  Associate's degree in a relevant field preferred
• 3–5 years of administrative experience in a professional office environment
• Valid driver's license
• Strong written and verbal communication skills