Administrative Assistant

Idexcel is a global staffing and IT services organization, with a mission to bring great people and great organizations together. Our diverse client base represents a wide range of industries, including technology, telecom, insurance, healthcare, manufacturing, banking & financial services, food & commodities trading and federal organizations. Our teams of experienced recruiters directly work with client companies seeking exceptional people to help with their business initiatives.

Idexcel, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.

The Administrative Assistant I provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities.

Primary responsibilities include:

• Proactively support internal customers by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
• Provide administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
• Develop PowerPoint presentations and other graphic presentations.
• Type various correspondences both in own signature and in manager’s signature.
• Provide general office administrative services.

In some functions, but not all, the Administrative Assistant I may also:

• Support budget management, liaising with finance to ensure costs are monitored and controlled.
• Assist with job candidate interview scheduling.
• Enter temporary support requests into My Resources or other generating system.
• Run reports in Excel, Access, Business Objects and other data gathering programs.
• Input and update data into Oracle databases.
• Provide tactical support (answering questions on central sites and on various internal processes and e-tools).
• Help keep organization charts up to date as directed.
• Maintain filing and records management systems and other office flow procedures which may be confidential.
• At some sites, an administrator may provide payroll support for hourly associates.
• Generate, review and file pharmacy reports.
• Accurately maintain customer pricing files and complete contract data entry.
• Create statistics, send out customer brochures or correspondence, or document leads.

Required Qualifications: