Administrative Assistant

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Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.

This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. The role works under the direct supervision and guidance of the Area Administrative Supervisor. Responsibilities include timely completion of routine administrative procedures and support for production, accounting, and administrative staff, as well as technical and professional staff.

• Front desk reception, greeting visitors and answering the phone
• Maintain professional appearance of the office common area
• Effectively track and manage equipment and vehicle rental accounts
• Organize hospitality such as ordering and setting up lunches, and office events
• Maintain project filing system/document control
• Formatting, scanning, photocopying and mailing of documents / reports
• Maintain inventories of office supplies and field equipment
• Maintain credit card accounts
• Make travel arrangements
• Assist with word processing, excel spreadsheets and power point presentations
• Data management
• Project billing and support

• High School diploma or GED.
• 1-2 years of previous professional office experience.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint and Edge.
• Familiarity with office equipment, including copier, scanner and printers.
• Professional, friendly and courteous both on the phone and in-person.
• Highly organized and accountable.
• Able to multi-task and handle several activities at once.
• Able to think critically and respond to changing situations/requests.
• Team-oriented, willing to assist team members.

Kleinfelder offers an excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Kleinfelder is committed to investing in the professional development of staff, offering opportunities for growth, development, and career paths. We support these efforts through reimbursements for continuing education and many training and certification expenses, and a mentoring program.

Kleinfelder, and its subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) Kleinfelder is an inclusive organization free from discrimination.

We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, we will not consider or agree to payment for any referral compensation or recruiter fee. If a recruiter submits a resume or candidate without a previous agreement, we, explicitly reserve the right to pursue and hire those.

Entry level

Full-time

Design, Science, and Engineering

Civil Engineering, Environmental Services, and Utilities