Payroll Administrator

Prepares and processes bi-weekly payroll and related reports.

• Make payroll calculations, and enter into payroll system; balance payroll prelist, prepare payroll edit for auditor; print payroll checks and submit EFT files
• Prepare bi-weekly payroll tax deposit and journal entry; submit tax deposit payment
• Approve open/hold checks; match with backup and submit payments
• Void payroll checks and process supplemental payrolls
• Prepare and submit quarterly 941 reports
• Calculate and prepare monthly billings of health/dental insurance, retirement, and disability
• Enter data into the financial accounting system
• Answers payroll questions for employees, department heads, and elected officials, as applicable.
• Build and maintain Excel spreadsheets and Word documents
• Receive money and issue temporary receipt
• Assist with processing checks as needed
• Answer the telephone as needed, including providing and taking messages
• Prepare W2 forms and submit all required information to IRS
• Regular and timely attendance is required
• Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or its equivalent is required, plus at least one year of experience or any equivalent combination of education and experience which provides the necessary knowledge, skills and abilities.

Basic bookkeeping practices; computers and standard office practices and procedures.

Read, analyze and interpret personnel policies and procedures; communicate effectively, both orally and in writing; write letters and memos; perform basic arithmetic calculations; prioritize tasks; define problems and collect relevant data.

None.

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 25 pounds, such as large books. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.