Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist will play a pivotal role in ensuring the accuracy and integrity of our financial records and reports. This position requires a deep understanding of accounting principles, strong analytical skills, and the ability to collaborate with cross‑functional teams.

• Service Matters
• Relationships Count
• Performance Delivered

• Help First
• Take Ownership
• Do the right thing
• Expect Excellence

• Prepare and maintain financial records, including general ledger entries, reconciliations, and journal entries.
• Ensure compliance with accounting standards, regulations, and company policies.
• Monitor and analyze financial data to identify discrepancies and recommend corrective actions.
• Process and verify invoices, expense reports, and purchase orders.
• Review vendor statements, reconcile accounts, and resolve discrepancies.
• Prepare and process payments to vendors in a timely manner.
• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Generate and distribute financial reports and analyses to management and relevant departments.
• Contribute to the preparation of budgets, forecasts, and variance analyses.
• Assist with internal and external audits, providing documentation and explanations as required.
• Maintain up-to-date knowledge of accounting regulations and ensure compliance in financial operations.
• Utilize accounting software and systems for data entry, reporting, and analysis.
• Recommend improvements and enhancements to streamline accounting processes.
• Collaborate with cross‑functional teams, including finance, procurement, and management, to address accounting-related inquiries and resolve issues.
• Ability to work in excess of 40 hours, as business needs arise.
• Regular and reliable attendance.
• Any other task or duty that is deemed necessary by management.

• Able communicator—good clarity, balanced talker, and listener
• Has energy and enthusiasm
• Solution vs. blame oriented

• Take Ownership means that you think and act like an owner. No matter the role, everyone is empowered to be a good steward of the organization.
  • Patient
  • Effectively assertive and able to handle conflict and confrontational situations
  • Advocate for continuous improvement
  • Mixture of firmness and flexibility
  • Has energy and enthusiasm
  • Holds self and others accountable
  • Takes calculated risks
• Do The Right Thing means that do what’s right regardless of its popularity.
  • Systematic trainer, willing and able to develop people
  • Good work ethic, task focused and willing to extend extra effort
  • Able to follow structure where it exists and create structure where it does not
• Expect Excellence means that you do it right the first time.
  • Resilient—able to deal with the unexpected, not easily flustered
  • Has sense of urgency
  • Follows up to ensure quality task completion

• Fast paced environment, requiring adaptation to continuous changes in Company, Customer and People needs.
• Ability to frequently sit, stand, walk, reach with hands and arm’s length, climb or balance, stoop, kneel, and crouch.
• Ability to regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 50 pounds.
• Ability to sit for extended periods of time at desk in traditional office environment.
• Ability to work on site to facilitate collaboration with production facility.

• MS Office Suite (Excel, Word, Outlook, Teams)
• ADP Workforce Now
• Utilize accounting software and systems for data entry, reporting, and analysis.
• Recommend improvements and enhancements to streamline accounting processes.

• Education & Experience
  • Bachelor’s degree in accounting, Finance, or equivalent experience.
  • Proven experience as an Accounting Specialist or in a similar role.
  • In‑depth knowledge of accounting principles and practices.
  • Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Preferred Qualifications
  • Experience with systems mentioned above.
  • Strong analytical and problem‑solving skills.
  • Excellent attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time‑management abilities.
  • Experience in corrugated, strongly preferred.