Office Assistant; Office​/On-site - CL

Introduction

Are you an organized and detail-oriented professional looking for a role where you can make an impact? Bring your administrative skills to our team - apply today! The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is currently recruiting for two Office Assistant positions within the Medical Records Department of Connecticut Valley Hospital (CVH). In these roles, you will play a key part in supporting the hospital's operations by performing a full range of clerical and administrative duties that ensure accurate and efficient medical record management.

• Facility:
  Connecticut Valley Hospital (CVH)
• Department:
  Medical Records
• Location:
  
  Middletown, CT
• Schedule:
  
  Full-time, 40 hours per week
• Shift: First, 8:00 a.m.
  
  - 4:30 p.m., Monday - Friday
• Position Numbers: 89434 & 127841

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self‑sufficiency in those we serve.

Established in 1868, CVH serves as the State's premier public hospital for mental health treatment. As the largest facility within DMHAS, it features 17 inpatient units across Middletown and Hartford campuses, encompassing general psychiatry and addiction services. CVH offers comprehensive inpatient and outpatient psychiatric care, substance abuse treatment, and specialized services for pregnant women and individuals with dual diagnoses.

Performs the full range of general clerical duties as described in the following areas: TYPING:
Types a variety of materials in relation to other duties or as assigned;
Enters and retrieves data on computers, tablets, and other electronic equipment. FILING:
Sets up and maintains office procedures, filing and indexing systems and forms for own use. CORRESPONDENCE:
Composes routine correspondence. REPORT WRITING:
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). INTERPERSONAL:
Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
Responds to inquiries from other work units or departments/agencies;
Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
May lead lower level employees in carrying out assigned clerical functions. PROCESSING:
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
Processes a variety of documents in determining routine case status;
Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
Processes purchase requisitions/purchase orders for subsequent action;
Prepares payment lists and billing invoices;
Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;
Figures payments, costs, discounts and adjustments using prescribed methods and formulas;
Receives monies in various forms such as cash, checks and money orders and prepares for deposit;
Maintains inventory and orders supplies;
Uses a variety of electronic equipment to perform job functions. Performs related duties as required.

Knowledge of office systems and procedures including proper telephone usage and filing; interpersonal skills; oral and written communication skills; performing arithmetical computations; ability to perform a full range of…