Administrative Services Coordinator – Emergency Support Services

Final date to receive applications:

Job Type: County

POSITION SUMMARY:

This position provides administrative, fiscal, and grant coordination support for the Sheriff’s Office Emergency Support Services division, including Emergency Management and Emergency Communications. This position also provides administrative support to the Sheriff and Sheriff’s Office command staff, and serves as liaison for department projects, communications, and operational coordination.

• Processes invoices, journal entries and all accounts payable for the Office. Processes incoming funds and deposits for the Office in conjunction with the Financial Associate II.
• Manage grants for the Emergency Management and Emergency Communications divisions. This includes working on applications, monitoring finances, reporting and closeout of all grants.
• Create financial reports as needed or requested by Sheriff’s Administration.
• Responds and processes inquiries from Law Enforcement, First Responder Agencies, municipalities, off-site facilities, state and local agencies, fellow co-workers and the public.
• Administers Wisconsin Credentialing (WI-Cams) program for St. Croix County public safety agencies and MABAS Division 143.
• Organizes meetings for St Croix County Public Protection & Judiciary committee, Local Emergency Planning Committee (LEPC) and Office meetings. This includes developing agendas, minutes and meeting announcements.
• Provides administrative and management support services to the Sheriff and Sheriff’s Command Staff.
• Administers Sheriff’s Office social media outreach accounts and mass notification systems.
• Schedules and participates in Office meetings and work groups as assigned by the Support Services Captain.
• Assists in the planning, organizing, implementing, scheduling, financial reporting of Emergency Management exercises for area first responders, local municipalities and school districts.
• Orders and maintains office supplies for the Office.
• Assists Support Services Captain and Sheriff’s Office Command Staff as directed during emergency events.
• Serves as a point of contact for Office projects. Coordination and acts as liaison between programs and systems, and participants or end users.
• Supports Sheriff’s Office programs and services through organizational management of critical timelines and documentation.
• Assists with the operation and troubleshooting of office equipment and works with IT as needed. Updates and maintains department files, records, plans, mailing lists, and other related documents.
• Prepares professional internal and external communication such as letters, newsletters, brochures, newspapers, minutes, social media, website, etc. as related to the Office.
• May act as receptionist or point of contact for the Office.
• Other duties as assigned.

• Associate’s degree in business administration, accounting, finance, public administration, emergency management, or a closely related field.
• Minimum of three (3) years of administrative experience, including experience supporting office and financial processes.
• May consider other relevant combinations of education and experience that provide equivalent knowledge, skills, and abilities to successfully perform the essential duties of this role.
• Experience in public safety planning, law enforcement, or emergency services planning or administration preferred.

Expected Pay Range: $25.31 – $28.63/hour

Full Pay Range: $25.31 – $35.27/hour

Department:
Sheriff’s Office – Emergency Support Services

FTE: 1.0

St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.