Event Coordinator, Non-Profit & Social Impact

Overview

Position: Advancement and Events Coordinator

Location: Bloomfield Hills, MI (On-Site)

Job : 5011

Number of Openings: 0

FLSA Status: Exempt/Salary

Hours: Hours vary – 11 months

Benefits: 80% employer paid Health Insurance, Paid Time Off, Professional Development, Employee Wellness Program, STD, LTD, Life Insurance 2x Salary, Pension, 403b, 403b Roth

How to apply: Please email your resume to alexandra.polega

Position Title: Advancement and Events Coordinator

Location: Bloomfield Hills, MI, On-Site

Summary: The Advancement and Events Coordinator is a key member of the St. Hugo of the Hill’s leadership team, responsible for advancing the mission and long-term sustainability of the school. This role leads all Advancement and PTG fundraising, marketing, and communications initiatives, working closely with the Principal, Parish Leadership, and Advancement Committees to promote a strong culture within the St. Hugo community.

This role is highly hands-on and deeply involved in planning events.

Donor Relations & Reporting

• Build and maintain meaningful relationships with donors, alumni, parents, parishioners, and community partners.
• Manage all donor recognition, stewardship, and acknowledgment activities.
• Collaborate with the parish business office on accurate gift processing, reporting, and donor records.
• Create and distribute the Annual Report.
• Maintain the donor database (Little Green Light) and ensure compliance with Archdiocesan policies.
• Produce contribution statements and provide to the Finance Department to distribute.
• Generate reports on giving trends to inform strategic decisions.
• Oversee project-based fundraising from solicitation through completion and donor reporting.

Marketing & Communications

• Oversee all marketing, branding, and public relations efforts to support the mission and community engagement.
• Create content for newsletters, publications, websites, and social media to ensure consistent, mission-driven messaging. (Instagram, Facebook, etc)
• Collaborate with the admissions team to create storytelling and outreach campaigns that attract and retain families.
• Produce and distribute monthly Viking Mail Advancement Report highlighting donor impact, events, and recognition.
• Mail annual Christmas cards from the Office of Advancement every December.

Community Engagement & Event Planning

• Plan and execute major fundraising and community events (e.g., Auction, Day of Giving, Mothers’ Spring Social, Viking Games).
• Support the Principal and Pastor in outreach to families, parishioners, and community stakeholders.
• Manage event budgets, sponsor ships, and post-event reporting and consult with the Director of Finance. (purchases over $2,000 require approval from pastor)
• Manage the Click Bid platform for crowdfunding.
• Advise the Principal on advancement initiatives and strategic fundraising opportunities.
• Lead the Advancement Event Committees (5) and parent volunteers toward fundraising and engagement goals.
• Evaluate advancement programs and recommend improvements based on data and outcomes.
• Collaborate with leadership to identify funding priorities and develop targeted “asks.”
• Provide regular progress updates to school leadership.

PTG Support

• Act as the primary liaison between School Leadership and PTG Executive Board.
• Support PTG committees in planning events that foster community and benefit teachers and classrooms.
• Ensure PTG fundraising aligns with the school’s mission and overall advancement strategy.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• At least 3 years of experience in fundraising, development, or related fields—ideally within a nonprofit or Catholic school setting, with a strong understanding of business and financial principles.
• Demonstrated success in fundraising, donor cultivation, and relationship management.
• Exceptional written, verbal, and interpersonal communication skills.
• Highly organized, detail-oriented, and able to manage multiple projects effectively.
• Deep commitment to the mission and values of Catholic education and faith-based stewardship.
• Proficient in donor management software, Microsoft Office, and social media platforms.
• Practicing Catholic who exemplifies faith, integrity, and service.
• Collaborative and team-oriented, with the ability to inspire trust and enthusiasm.
• Creative, resourceful, and goal-driven leader with a warm, engaging presence.

Job description is subject to adjustments.