Director of Purchasing and Inventory

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FTT Full-Time Senior Management Dowagiac, MI, US

Commitment to Service

Service encompasses all aspects of the Pokagon Band of Potawatomi Indian’s governmental operations. Every employee shares the responsibility to provide exemplary service, dignity, and respect to all Tribal Citizens, the Tribal Council, and staff members. To this end, all employees have an obligation to identify and report any service problems, issues, or concerns and through designated channels, initiate, recommend, and actively participate in solutions.

Position Summary: Direct and manage all aspects of the Purchasing and Inventory department.

Essential Functions:

• Provide the overall direction, coordination, evaluation, coaching, and development of staff. This includes interviewing, hiring, orienting, and training employees; planning, assigning, and directing work; providing timely feedback, appraising performance, and providing professional development opportunities; and rewarding and disciplining employees. Proactively address and resolve staff concerns and explore and implement methods and procedures for improving departmental workflow and service to Tribal Citizens.
• Directs the procurement and purchasing operations and strategy to provide the materials and services to meet organizational requirements for quality, volume, availability, and pricing.
• Evaluates and develops strategic methods for purchases and oversees purchasing of designated supplies, materials, services, and equipment for the Band.
• Collaborates with other departments or functional areas to define current and future purchasing needs and inventory requirements.
• Establishes and implements short- and long-term organizational goals, objectives, policies, and operating procedures; monitors and evaluates operation effectiveness; effects changes required for improvement.
• Develop and maintain the Purchasing Department budget, ensure compliance with stated goals, guidelines, and objectives, and develop business case justifications and cost/benefit analyses for Purchasing spending and initiatives.
• Acts as negotiator between the Band and vendors/suppliers on procurement contracts; keeps informed of all new developments relative to available resources; makes recommendations designed to reduce costs, updates systems and provides environmentally approved materials and services.
• Reviews major procurement contracts, coordinates federal and contract standards of compliance, change orders and problem resolution in conformance with contract law and licensing requirements. Consults with legal counsel as required. Keeps up to date documentation and files for each procurement.
• Evaluates and develops strategic supplier relationships, negotiates contracts, and implements systems for monitoring performance, assessing risk, and responding to changes in demand or disruptions in the supply chain.
• Ensures the Purchasing and Inventory service areas, as well as other departments operate within the parameters of approved budgets, as they relate to purchasing.
• Adheres to the approved vendor lists, reviewing every three years.
• Develops methods and oversees inventory control of Band assets, including furniture, fixtures and equipment, land, buildings, and vehicles.
• Incorporates an auditing process to ensure purchasing and recordkeeping comply with applicable governmental regulations.
• Act as first point of contact for managing the Band’s liability insurance coverage.
• Supervises maintenance of computerized purchasing and fixed asset inventory systems, including computerized inventory of warehouse stock.
• Oversees purchases and delivery of goods. Oversees the returns and warranty of defective merchandise in partnership with program managers.
• Oversees equipment maintenance contracts, supervises maintenance of equipment control records.
• Oversees the reconciliation of Purchasing’s corporate credit accounts for timely entry.
• Directly supervise all Purchasing and Inventory staff.
• Oversees the Band’s procurement process (RFP)…