Admin​/Receptionist

Do you thrive on connecting people with opportunities and keeping the hiring process running like clockwork? Do you have a knack for juggling details, scheduling interviews, and making every candidate feel valued and welcomed? Are you ready to turn your people skills into a key support role that keeps hiring fast, friendly, and flawless?

If you answered yes to any of the questions above, then we need you as our Admin/Receptionist!

See the details of the position below.

The Pond Guy / Airmax, Inc. is the leading manufacturer and distributor of pond, lake, and water garden products including aeration systems, fountains, and water treatments to a nationwide network of end-users and Airmax dealers. Watch now to learn more about The Pond Guy: (Use the "Apply for this Job" box below)..

Our Admin/Receptionist is a key player in shaping the first impression of The Pond Guy. You’ll be at the heart of our HR team, connecting talented people with incredible opportunities and ensuring every candidate feels welcomed, informed, and valued. There’s a family dynamic here that extends beyond our employees to every applicant we meet, and we take pride in providing an exceptional hiring experience that reflects the quality and care our company is known for.

Here are some examples of the actual work your day would include.

• Serve as a friendly, professional first point of contact for visitors and employees
• Maintain applicant tracking systems, review resumes, and coordinate/schedule interviews across multiple departments with precision and professionalism
• Communicate with candidates via phone, text, email, and in person, creating a smooth, friendly, and responsive hiring experience from start to finish
• Support the growth of the talent pool through postings, job boards, hiring events/job fairs, and employee referral programs
• Conduct active candidate sourcing through social media recruiting and recruitment marketing
• Track and share recruitment analytics and hiring metrics to keep the team informed and aligned on goals
• Collaborate closely with outbound recruiters to continuously refine and improve hiring strategies
• Conduct background and reference checks electronically
• Partner with HR and hiring managers to welcome new hires, prepare workstations, and provide training materials or welcome kits
• Update the company intranet and send out internal communications
• Manage employee access cards, safety signage, and OSHA compliance documentation
• Create and refine department procedures to support internal recruiting and retention strategies
• Support employee growth through coordination of training sessions utilizing the learning management system (LMS)
• Assist other departments with meetings, events, and ad-hoc projects that support company goals and culture

Don’tknow about ponds?

That’sok!

You’llbe trained to be proficient in your job. Weutilizean interactive combination of hands-on and visual training to ensure everyone has a complete understanding ofThe Pond Guy’sproactive approach to pond management.

To be successful in this role, you need to have a certain amount of knowledge and skills:

• 3–5 years of experience in an office environment with proven proficiency in a variety of computer software and systems
• Experience with recruiting,interviewing,and hiring a plus
• Knowledge or usage of ATS (Applicant Tracking Systems) and HRIS (Human Resource Information Systems) a plus
• Excellent written and verbal communication skills
• Proficient computer knowledge in Microsoft Office

This position requires manualdexterityfor typing, sitting at a desk, and looking at a computer screen/typing forlong periodsof time. In addition, portions of the training require

Hiring

Supportto shadow other departments that may require physical activity, including lifting 25-35 pounds and standing forlong periods.

We’re looking for a Admin/Receptionist with an upbeat attitude and a solution-first mindset because “can’t” and “impossible” just aren’t in your vocabulary. You’re quick to learn, eager to master new processes, and thrive on keeping things organized and running smoothly. With your exceptional communication and customer service skills, you’ll help create an…