Purchasing Assistant

Position Title: Purchasing Assistant Warehouse 8hr AM

Department: Purchasing Department

Location: Plainwell Plant

Purchasing Assistant — Serves under Purchasing Supervisor. The primary responsibilities of the Purchasing Specialist are turning purchase orders from released requisitions, confirm pricing and delivery dates on purchase orders with vendors, build relationships with vendors and assisting the Purchasing Manager with their duties.

Responsible for all aspects of the purchase order cycle to include:

• Checking requisitions for accurate information and internal releases.
• Acquiring pricing and delivery date confirmation from vendors.
• Contacting vendors when deliveries are late or incomplete. Will require coordination with Packaging and Stock Room Departments.
• Assisting vendors with any questions or problems they may have in regards to purchase orders
• Working with accounting to ensure that purchase orders have been received and invoices posted.
• Working with Accounts Payable to check payment status/problems for vendor invoices.
• All other duties as assigned by Purchasing Manager or Controller

The knowledge of overseeing all functions involved in incoming receiving inspection and accurately processing the inventory changes to Maintenance Parts, Operating Supplies, Ingredients, and Packaging supplies. This person will work closely with other departments within the Plainwell Complex to insure materials are received to the correct department and personnel.

• Finding parts and materials in the computer data base for maintenance and other departments.
• Checking on hand computer balances.
• Finding locations and warehouses where parts are stored.
• Researching Order histories including the following:
  • Requisition s and details including for whom the materials were ordered.
  • Receiving histories.
  • Issue histories.
  • Return and repair histories.
• Two to five years purchasing/procurement experience.
• Good verbal and written communication skills
• Good organizational skills.
• Computer skills to include Microsoft Office Suite Programs (Outlook, Word, Excel and some knowledge of Access).
• SAP experience preferred
• Minimum one-year experience in procurement, inventory control, asset management, or incoming inspection and receiving.

High School Diploma/GED;
College Degree in business related preferred

Hours:

7:00am to 3:30PM

EOE/INCLUDING DISABILITY/VETS