Warranty Administrator

Description

A Warranty Administrator manages the full life cycle of product warranty claims, acting as the liaison between customers, service departments, and manufacturers to ensure proper documentation, submission, and reimbursement. Key responsibilities include verifying coverage, processing claims, tracking repair orders, and maintaining compliance with manufacturer policies to maximize dealership or company revenue. This is a non‑exempt position reporting to the Warranty Manager.

• Accurately review, process, and submit warranty claims to manufacturers in compliance with guidelines.
• Maintain detailed records of all warranty work, including parts, labor, and claim status.
• Verify warranty coverage for customers and explain terms and conditions.
• Track claims through to resolution, including re‑submitting denied claims to secure payment.
• Track and order necessary warranty parts, and manage the return of defective parts.
• Coordinate with service advisors, technicians, and manufacturers to resolve issues.
• Stay updated on manufacturer policies, bulletins, and recalls.
• Travel between other locations as required.
• Perform other duties as assigned.

• High school diploma or equivalent; some college coursework a plus.
• Previous experience in warranty administration, service writing, or a similar role.
• High level of accuracy for documentation and data entry.
• Familiarity with dealer management systems (DMS) and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Understanding of product mechanics or technical specifications.
• Must be able to lift up to 50 lbs.
• Valid State of Michigan driver’s license with a good driving record.
• Dependable and reliable attendance.

• Health, Dental, Vision, Life Insurance, Short Term Disability, Accident Insurance, Critical Illness.
• 72 PTO hours available at the time of hire.
• 6 paid holidays.
• 401K plan with company participation.
• Weekly pay schedule.

• $20.00/hour – $26.00/hour, based on experience.

• Full‑time.

• Monday through Friday, 8:00 a.m. – 4:30 p.m.

Work Location: In person.

This job description is not intended to be an exhaustive list of all duties or responsibilities for this position and may be updated at any time as required by the company. At Reefer Peterbilt, we provide fair and equal employment opportunities for all employees and candidates regardless of race, color, religion, age, gender, pregnancy, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Salary

Description:

$20/hour - $26.00/hour.