Executive Assistant

Location: Bath

Description

Starting Salary: $55, annually

Our client is seeking a full-time, direct hire Executive Assistant to join their team, who will provide essential administrative and clerical support to ensure smooth operations. This position involves managing various office functions, assisting with resident inquiries, and maintaining records, all while delivering outstanding customer service. The ideal candidate thrives in a fast-paced environment, is attentive to detail, organized, and dedicated to excellence.

Key Responsibilities:

+ Provide comprehensive administrative support to executives, including scheduling, calendar management, and correspondence.

+ Greet and assist visitors, answer and direct phone calls, manage office email inboxes, and ensure a welcoming reception area.

+ Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.

+ Handle incoming and outgoing mail, deliveries, and packages efficiently.

+ Manage office supply inventory and liaise with vendors for office maintenance and supplies.

+ Maintains employee benefits, human resource files, and processes bi-weekly payroll.

+ Maintain confidentiality of sensitive information at all times.

+ Support ad hoc projects and provide backup office administrative assistance as needed.

Requirements

+ Proven experience as an executive assistant or in an administrative support role.

+ Strong organizational and multitasking skills, with keen attention to detail.

+ Excellent verbal and written communication skills.

+ Professional demeanor and a customer service-oriented mindset.

+ Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).

+ Ability to work collaboratively in a team environment.

For immediate consideration call Rochelle Carrasco, Recruiting Manager at

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