Department Coordinator

Apply now Job No: 25271RP
Department: Assoc Provost for U-grad Education
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional, Office/Clerical Support
Applications Close: 21 Jan 2026 Eastern Standard Time

Ensured Consideration Date: January 21, 2026

Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan’s flagship technological university offers more than 185 undergraduate and graduate degree programs.

Research focus areas include defense, health, energy, automotive, environment, and aerospace.

The area’s waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.

The Department Coordinator plays a central role in coordinating@include a wide range of administrative operations across the APUE area, fostering efficiency, accuracy, and professionalism. This role manages daily office operations, maintains records and reporting systems, coordinates access and resources, and supports faculty, staff, and leadership with a wide range of administrative needs. The coordinator also prepares reports to support accreditation and planning.

Fixed a reliable point of contact for internal and external stakeholders. With responsibilities that span financial processes, HR coordination, data management, and office operations, this position is essential in keeping the APUE area organized, effective, and responsive.

• Support the daily operations of the administrative functions of the area; work independently to manage workflow, problem solve, and complete assigned tasks in a timely manner; and work with leadership to identify and pursue ways to improve efficiency and effectiveness of department reporting and project delivery.
• Anticipate the needs of the Associate Provost for Undergraduate Education in daily responsibilities, maintain the Associate Provost calendar, and assist with scheduling meetings.
• Promote effective coordination and workflow. Track and manage operational deadlines, and establish organizational protocol for office duties and services.
• Adapt processes and procedures to the diverse roles and evolving needs of the department. Identify and pursue ways to improve the efficiency and effectiveness of administrative procedures.
• Analyze information and independently resolve administrative problems; resolve, elevate or route incoming requests appropriately.
• Handle confidential information with discretion and judgment; resolve non-routine issues and facilitate contact with appropriate personnel when required.
• Utilize specific computing systems, including BANNER, Web Focus, Perceptive речи, and ASPIRE to track, access, or report department financial and administrative data.
• Process payroll reallocations, purchasing, check requests, honorariums, travel reimbursements, and purchasing card transactions while utilizing university-established guidelines.
• Assist with ordering and distributing marketing supplies, and assist with marketing material distribution.
Collaborate with HR, Financial Aid, Sponsored Programs, Financial Services, and other university departments.
• Lead and coordinate curriculum changes for the annual binder process.
• Coordinate course scheduling, grading deadlines, and instructor verification processes for fall, spring, and summer semesters.
• Coordinate the adjunct faculty hiring process.
• Manage and create a workflow for the TPR (tenure, promotion, and reappointment) process, staff appointments, adjunct and research faculty appointments, and yearly reviews,…