Part Time Administrative Assistant

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Part Time Administrative Assistant

M.C. Molds Inc

Office Manager

Part-time

Entry level

Administrative

Plastics Manufacturing

• Schedule appointments, meetings, and reservations as needed.
• Coordinate staff travel arrangements including transportation and accommodations.
• Update and maintain office policies and procedures documents.
• Work with Microsoft Word, Excel, and ERP software to complete administrative tasks.
• Act as lead for new employee recruitment and selection.
• Coordinate employee performance evaluation and preparation.
• Review and coordinate employee development activities and training (Talent Fund – Going Pro).
• Administer compensation and incentive plans.
• Conduct new hire orientations.
• Open and distribute mail.
• Answer phone, screen calls and direct to appropriate parties.
• Pick up daily time tickets and enter them into the database.
• Maintain DST trimmer Sales Log.
• Order office supplies.
• Assist in creating quotes and work orders.
• Create and publish job position openings.
• Attend job fairs and college career & internship fairs.
• Update job sheets (Access and Sage) weekly.
• Facilitate scheduling meeting reviews of jobs with updated job sheets.
• Assist in creating and compiling quarterly WIP.
• Start work orders based on quotes, POs and customer communication.
• Backup servers and computers.
• Assist in creating sales brochures and pricing lists.
• Make standard evaluation templates for repair and refurbishing with estimated hours based on mold quantity, machine platform, and cavities.
• Maintain customer lists.
• Clean & transfer customer, supplier and employee data into Job Boss and keep it updated.
• Assist with export documents when needed.
• Close out jobs.
• Maintain vacation calendar and spreadsheet.
• Update software on office computers.
• Put pictures of jobs in job files.
• Knowledge of Sage Accounting Software is a plus.

Pay Range: $18.00-$22.00 per hour.

Please feel free to contact us via phone or email if you are interested in this new position.

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