Part Time Administrative Assistant

Job Title

Administrative Assistant

Office Manager

Support all departments with the following duties to help run and maintain efficient operations.

• Schedule appointments, meetings, and reservations as needed.
• Coordinate staff travel arrangements including transportation and accommodations.
• Update and maintain office policies and procedures documents.
• Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
• Act as lead for new employee Recruitment and selection.
• Employee performance evaluation and preparation coordinator.
• Review and coordinate employee development activities and training (Talent Fund-Going Pro)
• Compensation and incentive plan administrator.
• Conduct new hire orientations.
• Open and distribute mail.
• Answer phone, screen calls and direct to appropriate party.
• Picking up daily time tickets and enter in database.
• Maintain DST trimmer Sales Log.
• Order office supplies.
• Assist in creating quotes and work orders.
• Create and publish Job position openings.
• Attend Job fairs, College Career & Internship Fairs.
• Update Job Sheets (Access and Sage) weekly.
• Facilitate Scheduling meeting review of Jobs with updated Job sheet.
• Assist in creating and compiling Quarterly WIP.
• Start work orders based on quotes, PO’s & customer communication.
• Backup server’s computers.
• Assist in creating sales brochure & pricing list.
• Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
• Maintain Customer lists.
• Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
• Assist in creating export documents when needed.
• Close out jobs.
• Maintain vacation calendar and spreadsheet.
• Update software on office computers.
• Put pictures of jobs in job files.
• Knowledge of Sage Accounting Software a plus

$18.00-$22.00

Please feel free to contact us via phone or email if you are interested in this new position.

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