Accounts Payable Specialist

Accounts Payable Specialist – Armstrong International – Intelligent Solutions in Steam, Air and Hot Water

Location: Three Rivers, Michigan, United States

Employment Type: Full-time

Seniority Level: Entry level

The primary function of this position is to provide payment to our supplier base for the businesses serviced through Three Rivers. In addition to the payment process, this role will support underlying supplier reporting and employee expense report processing.

• Daily matching and processing of vendor invoices using 3‑way match (invoice, PO, packing slip)
• Process non‑PO related vendor invoices, ensuring correct GL account codes are used
• Create and process checks and wire payments
• Monitor and adhere to payment terms and discount deadlines
• Obtain, maintain and follow up on unused vendor credits
• Determine when use tax applies and calculate appropriate amounts on a case‑by‑case basis
• Electronically archive and file all documents and correspondence
• Maintain vendor 1099 data; create and distribute 1099s
• Communicate with vendors regarding invoices, payments, credits and uncashed checks
• Work with all internal divisions and departments
• Interact with bank regarding void checks and fraud prevention
• Other duties as required or needed

• Effective oral and written communication skills with a customer service focus
• Excellent keyboarding and data entry skills
• Knowledge of OnBase electronic filing software a plus
• Working knowledge of MS Excel basics
• Knowledge of freight structures and payments a plus
• High degree of accuracy and attention to detail
• Respect for strict confidentiality
• Strong follow‑up skills and ability to stay on top of open items
• Ability to meet deadlines consistently on a weekly basis
• Strong work ethic, punctuality, reliability and efficiency
• Work quietly at desk the majority of each day
• Maintain focus despite interruptions and surrounding distractions

High School or equivalent

At least 2 years

• Health/Prescription Coverage
• FSA or HSA
• Dental
• Vision
• Life Insurance
• Company‑match 401(k) Plan
• Vacation/Sick/Paid Holidays
• All benefits start on date of hire

Primarily working in an office environment, with some lifting of check stock.