Office Assistant

Overview

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. This position can be full or part-time. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Data entry into Quick Books, our scheduling software using Hindsight, making contact with clients and confirming appointments.

• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of the information.
• Schedule and plan meetings and appointments.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Perform receptionist duties when needed.

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office, Quick Books, and other scheduling software preferred.