Air Export Coordinator, Government & Defense Logistics

Air Export Coordinator, Government & Defense Logistics

The Air Export Coordinator – Government & Defense Logistics is responsible for the end-to-end coordination of air export shipments supporting government, military, and defense customers. This role ensures full compliance with all applicable regulations including ITAR, EAR, TSA, and international export controls, while maintaining high service standards, security, and accuracy in documentation and execution. The position requires close coordination with customers, airlines, customs authorities, internal operations teams, and approved vendors to ensure time-critical and sensitive shipments are handled securely and in accordance with contractual and regulatory requirements.

Please note this position requires the ability to obtain and maintain a U.S. government security clearance.

• Coordinate daily GDL air export shipments and activities, ensuring smooth execution in line with customer requirements, contracts, and internal SOPs.
• Receive, review, and process shipment documentation, ensuring accuracy, completeness, and timely distribution to carriers, customers, and overseas offices/agents.
• Coordinate pick-ups, deliveries, and warehouse activities, escalating issues and proposing timely solutions as needed.
• Track and trace shipments and provide proactive status updates to stakeholders.
• Act as backup support for alternate GDL accounts and assist colleagues to maintain operational continuity.
• Ensure timely invoicing in accordance with company policy.

• Prepare and review export documentation including but not limited to AWBs, commercial invoices, packing lists, AES filings, and export licenses.
• Ensure proper execution of POA, SLI, AES filings (including licensed cargo), and export customs declarations.
• Maintain shipment files and record-keeping in compliance with US export regulations and internal audit requirements.
• Ensure full compliance with ITAR, EAR, OFAC, TSA, and IATA regulations.
• Verify export licenses (e.g. DSP-5/DSP-73), exemptions, and supporting documentation when applicable.
• Maintain strict adherence to chain-of-custody, security protocols, and classified/controlled cargo handling procedures.

• Serve as primary point of contact for government, defense contractors, and internal G&D stakeholders.
• Communicate effectively with overseas offices, agents, and customers regarding pre-alerts, documentation, and shipment status.
• Assist with incoming quote requests and route/carrier analysis to meet delivery deadlines while optimizing cost and profitability.
• Escalate risks or challenges to Operations Management in a timely manner.

• Minimum 2–5 years of air export forwarding experience, preferably in Government & Defense or regulated cargo.
• Knowledge of ITAR, EAR, TSA, IATA and export compliance requirements.
• Experience handling time-critical, high-value, or controlled cargo.
• Proficiency with air export documentation and TMS systems.
• Strong attention to detail and ability to work under pressure.
• Availability to work outside normal business hours when needed.
• Familiarity with contract logistics, FMS, or military routing instructions.

• IATA DGR certification (current or prior).
• Export Compliance or ITAR/EAR certification.

• Strong communication skills and the ability to adapt to diverse personalities and stakeholders.
• A customer‑focused mindset with a proactive approach to problem‑solving.
• Ability to work collaboratively in a fast‑paced, compliance‑driven environment.
• Organized, dependable, and comfortable working within structured procedures and compliance frameworks.

We offer you an exciting opportunity to work in a team of motivated and qualified specialists, in a company with a high focus on employees and a unique culture.

100% employer paid medical, dental, and vision coverage for employees. Additional benefits include a robust 401K, generous paid time off and values-driven, international culture.

As we review applications, we plan to invite qualified candidates for interviews while the posting may still be active.

So if the position has piqued your interest, we recommend that you don't hesitate to send in your application.

For this role, visa sponsorship is not available. Applicants must have work authorization in the United States.

Blue Water is a global provider of all logistics services in modern supply chain management. The company was founded in 1972 in Denmark, and today, Blue Water has over 2,700 employees at 80 offices worldwide. Every Blue Water office combines a strong global network with local expertise, and the company operates in various dedicated business segments.