Buying Coordinator

Hello, potential Price Smart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! We are looking for a Buying Coordinator who will support the Buying Other Business team by organizing product samples, monitoring sell through, assisting in vendor management, and maintaining documentation essential for efficient product selection, assortment planning, and pricing strategies.

The role also supports cross-functional communication and ensures timely coordination of promotional events and trade shows.

• Organize product samples in preparation for SKU selection and line reviews.
• Prepare SKU reports to assist buyers in creating effective and efficient SKU plans.
• Maintain proper documentation related to product quality to support product quality management processes.
• Capture and organize accurate vendor and item data, ensuring that internal systems are up to date with the latest information.
• Maintain regular communication with vendors to track data and updates.
• Ensure all products and packaging meet negotiated specifications and quality standards through proper documentation management and follow ups.

• Assist in planning for trade shows by organizing agendas and coordinating with vendors.
• Gather product samples and item information post-trade show to support the buying decision-making process.
• Monitor item data and assist with markdown planning by tracking sell-through targets, merchandise in/out dates, and SKU performance.
• Organize data and reports to aid in pricing and margin management.

• Support effective communication between the Buying, Logistics, Trade Compliance, and Operations teams.
• Maintain accurate documentation and respond promptly to internal requests for information.

• Gather and organize promotional contracts with vendors.
• Assist in the coordination of promotional events in collaboration with the buying and vendor promotions teams.

• Prepare detailed sell-through reports to monitor merchandise program inventory, sales, and margin performance.
• Provide analytical support to the buying team by generating reports on inventory, pricing, and promotions.

• 1-3 years in retail, buying coordination, or document management role.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Proficiency in MS Office (Excel, Word, PowerPoint) and experience with data entry systems.
• Strong written and verbal communication skills.
• Ability to work collaboratively across departments and manage competing priorities.
• Knowledge of retail buying processes and vendor relations is a plus.
• Organize: Ability to manage samples, reports, and documentation to ensure smooth buying processes.
• Monitor: Track item performance, vendor data, and promotional activities.
• Assist: Provide support to the buying team and maintain strong communication with cross-functional teams.
• Maintain: Ensure accurate and up-to-date documentation related to product quality, pricing, and vendor information.

You feel connected to our mission and values:
Integrity, Respect, Accountability, Passion, Community and Continuous Improvement

You are a self-starter who doesn’t need direct supervision to motivate you for success

You enjoy sharing your quirkiness and talents with your coworkers

Enjoy working hard

Full of energy for the things one sees as challenging

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be…