International Division Coordinator Job Miami area,Florida USA,Marketing / Advertising / PR

Customer Service Oriented – Non-conflictive
Bilingual:
English proficient/Spanish native preferred – Portuguese would be a plus
Detail oriented
Punctual (9 to 18hs – w. 1hs for lunch 13-14hs)
Extremely Reliable & Organized
Loyal and Discrete
Independent and Self-motivated
Experience in Real Estate Development a plus
Experience in Event Organization a plus
Long Term aspirations within the job with potential role improvements

Responsibilities

Schedule Planner
- a. Travel Planning
  - Coordinate international trips with In-house agents and outside brokers
  - Coordinate the relationship with vendors
- b. Event Planning (on a need basis)
  - Venue Selection/Negotiation
  - E-Vite Coordination
  - Material Coordination
  - Payment to Vendors Coordination
  - Coordinate the relationship with vendors: expos, media, design…
- c. Database Management
  - Update database periodically
- d. Report Generation / Download
  - CRM Training (Download Reports, Upload Events)
  - ii. Country of Origin
  - Post Event Reports to Developer & Sales Teams
  - Upload Pictures, Receipts, Reports at Share Folder
  - International initiatives, record activities, sales, advertising efforts.
- e. Budget / Accounting
  - Budget Formulation
  - Proposals to Developers
  - Cash Advance Request
  - Reimbursement Forms
- f. General Coordination
  - Team Roster – assistance with contracts, marketing materials, market research…
  - – Execute Counterparts Roster with point of contact
  - Event Pipeline Master / International Calendar System
  - Coordinate relationships with international brokers (agreements, trip planning, events, webinars…)
  - Assist International Brokers (Visit to Projects, Training Sessions, etc.)
- g. Marketing
  - Graphic design:
    Invitations, flyers, Power Point presentations, htmls.
  - Social media. Keep updated social media international accounts… assist brokers
  - Dropbox – Projects marketing materials update
  - Provide assistance to international brokers with projects promotion, identify opportunities.
  - Manage advertising opportunities. Communicate projects and track results.
  - Online platforms – liaison with clients, provide digital marketing materials and monitor implementation.
  - Eblast distribution – Assist with Eblast to databases to serve different campaigns (Specific project’s promotions, launch projects, project’s milestones…)
  - Inventory Management
  - Materials at International Offices
  - Send/ receipt Material Request to Sales Centers
  - Verify Reception ices
- h. Filing System
  - IB Referral Agreements
  - Share Folder System (dropbox)
  - International events – keep track

Qualifications

[Some qualifications you may want to include are Skills, Education, Experience, or Certifications.].
Example:
Excellent verbal and written communication skills

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