Business Manager

Gesu Catholic Parish, a historic church and community in Downtown Miami, Florida, is hiring for a Business Manager. The Business Manager is a professional administrator who reports directly to the Pastor. S/he is responsible for supporting the Pastor in planning, directing and coordinating the financial, facilities management and basic human resources operations of the parish. The Business Manager serves as the pastor’s eyes and ears on all administrative matters, assisting the pastor with the stewardship of the physical, financial, and personnel resources for the parish.

Primary areas of responsibility include but are not limited to office management; human resources; accounting and finance; and systems and technology. The Gesu Business Manager performs all duties and responsibilities in alignment with the mission, vision and values of the Catholic Archdiocese of Miami.

Accounting and Finance:

• Direct and coordinate financial and budget activities to fund operations and increase efficiency. Set up accounting infrastructure such as cash accounts, payroll, vendors, and bank reconciliation.
• Design and implement internal controls, policies and procedures. Form and train staff and others on the policies and procedures and the proper completion of the forms.
• Oversee and assist in the timely preparation of budgets, annual reports, interim reports, general ledgers and monthly reports (balance sheets and statements) and provide reports to pastor and Parish Finance Council.
• Handle bank relations to include management of accounts and problem solving.
• Serve as staff liaison to Finance Committee and Parish Council.
• Oversee Accounts Payables and Receivable functions, as well as management of parish operational and financial records. Ensure that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Work with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files. Secure and maintain financial records according to federal, state, and any other applicable regulations.
• Monitor and supervise correct counting and deposit of weekly offertory and special collections.
• Facilitate Archdiocese of Miami auditing process, including preparation of necessary records and reports.
• Oversee the implementation of the annual archdiocesan ABCD campaign at the parish.
• Oversee the design, development and implementation of stewardship and development programs to generate donations to parish.
• Ensure donations and all gifts (both monetary and in-kind donations) are accurately recorded and acknowledged, working with the pastor to write and send acknowledgements.
• Provide assistance for fundraising events.
• Build relationships with stewardship and development personnel at other parishes and identify best practices for stewardship operations.
• Negotiate contracts with vendors and third-party service providers. Emphasis is placed on obtaining best value for service provided their implementation and supervision.
• Supervise and control inventory of parish materials, supplies, and services. Ensure that items are ordered proactively anticipating needs while exercising cost consciousness.

Human Resources:

• Oversee the payroll function and administration of salaries and benefits.
• Assist with personnel recordkeeping and processing of new hires into payroll, health Plan and other benefits.
• Work with Archdiocesan Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations.
• Implement personnel policies in accordance to the ADOM guidelines regarding hiring and termination, job descriptions, personnel evaluations, etc.
• Oversee implementation of guidelines and policies for volunteers, including VIRTUS compliance.

Office / Parish Management:

• The Manager is responsible for overall office operations.
• Support bookkeeping with materials management and purchasing.
• Ensure correct employee timekeeping and appropriate coverage of Parish Office.
• Serve as liaison…