Senior Executive Assistant

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Provides high-level administrative and operational support to the Vice President of Government, Community, and Corporate Relations to enhance efficiency and ensure alignment with University goals, policies, and procedures. Supports the Government, Community, and Corporate Relations team with all administrative departmental functions such as scheduling, financial management, meeting preparation, event preparation, logistical support, etc. Collaborates and supports the Government, Community, and Corporate Relations team with recruitment, onboarding, employee engagement and related administrative functions, contributing to cohesive and effective departmental operations.

Manages complex projects, streamlines processes, and supports confidential matters with discretion.

• Serves as the primary liaison for matters directed to the Vice President of Government, Community, and Corporate Relations, exercising independent judgment and decision-making to assess priorities and determine the most appropriate course of action, referral, or resolution. Conducts high-level research and provides analytical recommendations to support the Vice President and the office's decision-making on cross-functional policy, procedural, and operational matters.
• Manages and maintain the Vice President of Government, Community, and Corporate Relations and Senior Associate Vice President calendar and scheduling needs, prioritizing and ensuring alignment with Government, Community, and Corporate Relations goals. This includes overseeing and solidifying appointments, planning, execution, and post-event evaluation of meetings, planning and execution of conferences, seminars, retreats, and planning sessions, ensuring all details are handled efficiently and professionally.
• Supports the coordination and the processing of financial expenditures and travel logistics for the Government, Community, and Corporate Relations team. This includes supporting the preparation and submission of travel and expense reports, booking travel, and collecting receipts to ensure timely and accurate reimbursements. Implements and manage financial tracking systems that inform budgeting strategy, optimize resource allocation, and support audit-readiness for continuous operational improvement and support.
• Provides oversight and guidance to Government, Community, and Corporate Relations staff as needed. Partners with the Vice President, Senior Associate Vice President, and Government, Community, and Corporate Relations team to design, implement, and enforce operational policies and procedures, ensuring alignment with university-wide policy, risk mitigation strategies, and long-term University-wide priorities.
• Collaborates with cross-functional teams to gather requirements, develop project plans, and ensure effective implementation of new initiatives across University. Leads the planning, coordination, and delivery of training sessions or communication strategies related to operational and project changes.
• Supports the Government, Community, and Corporate Relations team with leading all aspects of project management by coordinating stakeholder meetings, maintaining and tracking project timelines, ensuring milestone completion, and preparing necessary materials and documentation to support project…