Grant & Assistant Project Manager - Miami

Grant & Assistant Project Manager – Downtown Miami

Join us at Brightline Trains where we believe in creating meaningful connections through exceptional experiences. We’re building a brighter way to travel by making it more convenient and sustainable.

The Grant & Assistant Project Manager will play a key role in supporting Brightline’s development and construction initiatives while managing the full lifecycle of public funding opportunities.

• Project Management
  • Assist in the coordination, planning, and execution of capital projects, ensuring alignment with Brightline’s safety, schedule, budget, and quality goals.
  • Support the Project Manager in managing contractors, consultants, and vendors to deliver projects on time and within budget.
  • Review and track project budgets, commitments, and cost exposures; maintain project logs including Potential/Pending Change Orders.
  • Participate in progress meetings with design professionals, contractors, and stakeholders, including municipalities and federal agencies.
  • Review, negotiate, and process payment applications, change orders, and contract documents.
  • Monitor submittals and RFIs, ensuring timely and coordinated responses.
  • Support project reporting, including preparation of weekly status updates and inputs to executive-level monthly reports.
  • Assist in project closeout, commissioning, and turnover to operations.
  • Ensure compliance with Brightline’s financial controls, procurement procedures, and safety policies.
  • Utilize project management tools such as Primavera P6, PMWeb, and Microsoft Office Suite to track schedules, costs, and documentation.
• Grant Management & Compliance
  • Identify, track, and evaluate grant opportunities (federal, state, and local) relevant to Brightline’s projects.
  • Lead or support the preparation of competitive grant applications, coordinating across departments to develop compelling proposals.
  • Manage awarded grants through implementation, ensuring compliance with all federal and state requirements, including Buy America, Davis-Bacon, and DBE participation.
  • Coordinate grant reporting activities—collecting data, preparing financial and performance reports, and ensuring timely submission to granting agencies.
  • Serve as liaison with grantors, partner agencies, and internal stakeholders for all post‑award communications, amendments, and reporting requirements.
  • Support the finance team with grant invoicing, documentation, and reimbursement tracking.
  • Maintain current accounts and credentials in grant portals (SAM.gov, Grants.gov, Grant Solutions, Delphi, etc.).
  • Collaborate with legal, procurement, and finance teams to execute grant agreements and flow‑down provisions to contractors and vendors.
• Collaboration & Departmental Support
  • Act as a coordinator and facilitator between development, construction, and operations teams to ensure alignment of schedules, deliverables, and compliance milestones.
  • Assist leadership in maintaining communication across departments, tracking action items, and following up to ensure timely resolution.
  • Represent Brightline professionally with external stakeholders, including cities, regulatory agencies, and community partners.
  • Support implementation of company‑wide project control, quality, and reporting systems.

• Education:
  
  Bachelor’s degree in Construction Management, Engineering, Architecture, Public Administration, Business, or related field.
• Minimum 5–8 years of experience in project management, grant management, or related fields within infrastructure, construction, or transportation.
• Demonstrated experience managing complex, multi‑stakeholder capital projects.
• Proven track record of preparing and managing grants, preferably federally funded transportation or infrastructure programs.
• Strong organizational and communication skills, with ability to manage multiple priorities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Primavera P6, PMWeb, or similar project management tools preferred.
• Strong analytical and writing skills, with ability to synthesize technical information into clear reports or narratives.
• Familiarity with federal funding regulations and reporting requirements (FTC/FRA/DOT) preferred.
• Detail‑oriented with ability to ensure compliance and documentation accuracy.
• Collaborative, self‑driven, and adaptable to changing priorities.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Industry: Rail Transportation