Sr. Project Coordinator; My Wellness

Sr. Project Coordinator (My Wellness)

University of Miami – A full‑time Staff position within the UHealth Department of SCCC at the UHealth medical campus in Miami, FL.

The Sr. Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support, including meeting arrangement, progress tracking, and documentation. Additionally, the coordinator prepares comprehensive action plans that detail available resources, time frames, and budgets for projects.

• Assist with the assignment of tasks to internal teams and schedule management.
• Assist with budget preparation and track all project‑related expenditures.
• Monitor project progress and address any issues that arise; identify completion shortfalls.
• Act as the point of contact and communicate project status to relevant stakeholders.
• Create and maintain comprehensive project documentation, plans, and reports.
• Ensure adherence to standards and requirements by reviewing project objectives against deliverables.
• Organize, attend, and participate in project meetings.
• Prepare necessary presentation materials for project meetings.
• Record minutes and take detailed notes during meetings.
• Evaluate current procedures and recommend changes to improve the efficiency of planning and scheduling of projects.
• Adhere to University and unit‑level policy and procedures and safeguard University assets.

Education: High School diploma or equivalent required.

Experience: Minimum 3 years of relevant experience required.

Knowledge, Skills and Abilities:

• Learning Agility:
  Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
• Teamwork:
  Ability to work collaboratively with others.
• Technical Proficiency:
  Skilled in using office software, technology, and relevant computer applications.
• Communication:
  Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

We are seeking a mission‑driven Sr. Project Coordinator – Project Manager to support a multidisciplinary research team focused on lifestyle medicine, behavioral interventions, and cancer survivorship. This individual will manage the development and implementation of digital tools and web applications that support clinical trials, participant engagement, and data capture.

• Lead Agile project workflows, including sprint planning, standups, retrospectives, and issue prioritization using Jira.
• Maintain up‑to‑date and well‑organized documentation in Confluence.
• Serve as the liaison between software development teams and research stakeholders to translate project requirements into clear actionable development tasks.
• Ensure alignment with IRB‑approved protocols and HIPAA/PHI handling requirements.

• Act as a point of contact for platform users (e.g., research participants, clinicians, or research staff) to troubleshoot issues and provide a positive digital experience.
• Collect and document user feedback and help guide user experience enhancements.
• Collaborate with developers to triage and resolve bugs, errors, or support tickets.
• Help develop and maintain user support materials such as FAQs, onboarding guides, and walkthroughs.

• Coordinate between researchers, developers, data analysts, UX/UI designers, and study staff to support delivery of digital research platforms.
• Facilitate regular check‑ins, demos, and cross‑team communication.
• Ensure digital tools align with the research team’s goals for behavioral tracking, data collection, and participant engagement.

• Familiarity with software development cycles and concepts such as REST, webhooks, CI/CD pipelines, and cloud deployment; familiarity with Azure Dev Ops, Git Hub, and/or Vonage communication API is preferred.
• Experience using Jira, Confluence, and other project tracking tools.
• Familiarity with Agile/Scrum methodologies and collaborative software development life cycles.
• Excellent communication and interpersonal skills with both…