Leave Administrator

Enjoy what you do while contributing to a company that makes a difference in people’s lives. IVF Florida, one of the premier fertility centers in the United States, seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward.
We have an immediate opening for a Leave Administrator to join our team. The schedule is Monday through Friday between 8:00 AM to 5:00 PM.
How You’ll Contribute:

• Processes and tracks all leave of absence and accommodation requests (FMLA, STD, LTD, State) for an average of 100+ active and pending claims at any given time.
• Transitions care of employees from leave to the designated HR Business Partner in the cases of accommodation requests as part of closing the leave process.
• Serves as the main point of contact and subject matter expert for employee inquiries on leaves of absence.
• Provides information to managers and employees on all processes and procedures required for leave of absence management and other accommodation requests.
• Demonstrates empathy, professionalism, and discretion in all aspects of responsibilities adhering to HIPAA guidelines.
• Communicates effectively to managers, employees and vendors regarding leave notifications, regular updates, etc. throughout the leave process.
• Supports claims administration by retrieving payroll reports, benefit summaries, and completing supplemental documentation.
• Partners with HR Business Partners and supervisors regarding absences, return to work plans, and absence management.
• Evaluates and provides recommendations of necessary changes to the leave process as well as policies and programs therein.
• Maintains knowledge of current US regulatory requirements relating to leaves of absence and accommodations.
• Works independently and facilitates timely project management by initiating, planning, executing, and completing various projects.
• Handles other duties as assigned by Leadership.

• Responsible for maintenance of confidential personnel files and benefit information.
• Assists in the development and implementation of personnel policies and procedures.
• Prepares and maintains leave and FMLA policies and procedure SOP documentation.
• Assists in the development of training for management and employees on various leave topics such as leave process timeline, how state leaves work in conjunction with STD/FMLA, etc.
• Reports to work on time, as scheduled, on a consistent basis (is reliable & dependable).

• A degree or equivalent from a two-year college or technical school OR two or more years related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree preferred.
• 2+ years of UKG/Ultipro experience preferred.
• Extensive knowledge of computer software (MS Office, Windows) and basic computer skills; previous experience with HRIS and Payroll systems a plus
• Excellent organizational, attention to detail and time management skills.
• Exceptional written and verbal communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Demonstrated ability to work independently and as part of a collaborative team.
• Possesses strong multi-tasking abilities.
• Demonstrates flexibility and willingness to learn at all times.

• Full-Time Employees (30+ hours/week):
  Medical, dental, and vision insurance, 401(k) with company match, tuition assistance, performance-based bonus opportunities, generous paid time off, and paid holidays
• Part-Time Employees: 401(k) with company match and performance-based bonus opportunities
• Per Diem Employees: 401(k) with company match

US Fertility is committed to fostering a supportive, professional workplace where employees are encouraged to grow and advance in their careers. We focus on developing individual strengths while maintaining a collaborative environment dedicated to excellence in patient care.

As a growing reproductive medicine practice, we value internal growth and long-term career development. This is an excellent opportunity to join a respected fertility care organization and contribute to meaningful work every day.

To learn more about our company and culture, visit here .

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.