Health Services Coordinator

Summary

The Health Services Coordinator is responsible for administering and coordinating employee leave programs, including the Family and Medical Leave Act (FMLA) and ADA-related leave of absence. This role ensures compliance with federal, state, and local regulations while providing accurate guidance and support to employees, person-served, and the nursing staff.

• Administer and manage all aspects of FMLA and other leave programs from initiation through return to work.
• Serve as the primary point of contact for employees regarding leave eligibility, policies, procedures, and documentation requirements.
• Review medical certifications and supporting documentation for completeness and compliance.
• Track leave usage, ensure accurate recordkeeping, and maintain confidentiality of employee medical information.
• Coordinate with payroll to ensure proper pay status, benefits continuation, and accurate time reporting.
• Monitor compliance with federal, state, and local leave laws and company policies.
• Communicate leave decisions, approvals, denials, and extensions to employees and managers in a timely manner.
• Partner with HR, managers, and legal counsel on complex leave and accommodation cases.
• Coordinate return-to-work processes, including fitness-for-duty certifications and job restoration.
• Provide guidance on the ADA interactive process and reasonable accommodations as related to medical leave.
• Create Personnel Action Forms in Paycom. Prepare reports and metrics related to leave activity and compliance.
• Support audits and respond to agency inquiries related to leave administration.
• Maintain up-to‑date knowledge of regulatory changes impacting leave programs.
• Assists the Health Services Manager with any tasks or projects as required.
• All other duties as assigned.