PLANNER IV

Overview

Your Specific Responsibilities:
This position reports directly to the Florida Department of Health in Miami-Dade County Public Health Preparedness Program Manager. This position is critical to the program, necessary for planning of all-hazards preparedness response activities, and works independently with minimal supervision. In the absence of the program manager, the incumbent will be delegated responsibility for the supervision of the program. Incumbent will follow Health Insurance Portability and Accountability Act (HIPAA) and information security regulations set by federal, state and local policies to ensure confidentiality and privacy of the client health information.

Incumbent will establish good rapport with staff and clients and provide excellent customer service. Incumbent is expected to adhere to established Health Department policies and procedures.

Planning & Preparedness

• Research, write, develop, review, and revise detailed emergency response plans for a wide range of issues including natural and man-made hazards.
• Responsible for conducting annual updates and five-year reviews of all agency plans, ensuring alignment with state plans and requirements.
• Collaborate with local, state, and federal agencies, as well as with healthcare facilities, to coordinate planning and training for successful implementation of plans.
• Conduct annual planning needs assessments and participate in regional and state planners’ meetings.
• Maintain documentation and prepare reports at least quarterly on requested activities and planning/training status. Submit plans for administrative approval through the public health preparedness program manager.
• Participate in all Preparedness Management Council (PMC) meetings; provide bi-monthly updates related to the Emergency Operations Plan (EOP) and other preparedness plans.

• Coordination, Response, Reporting & Compliance
• Coordinate with the state and Regional Readiness Coordinator (RRC) to ensure staff availability to respond to emergencies and provide guidance and assistance to counties in Region-10.
• Serve as ESF-8 Coordinator at the county Emergency Operations Center (EOC) if activated for disasters or emergencies during or beyond normal business hours.
• Submit required reports via Ready Op to the State Office, including specific information pertaining to emergency preparedness activities and outcomes.
• Ensure accurate and timely data is provided to support program evaluations, funding, and compliance with state and federal requirements.
• Monitor and report quarterly and annual PHP indicators, including staff participation in Everbridge and the Local Health Care Coalition.
• Provide timely deliverables and ensure all required data and measures are submitted for PHP quarterly reports.

• Public Health Preparedness Responsibilities
• Project Public Health Ready (PPHR):
  Serve as the lead for PPHR re-recognition application. Gather, organize, and submit all required documentation in compliance with timelines.
• Accreditation Support:
  Prepare and submit documentation for the Public Health Accreditation Board (PHAB).
• Serve as liaison between the Office of Quality and Performance Excellence and DOH-Miami-Dade programs.
• Standards Alignment:
  Ensure DOH-Miami-Dade Preparedness activities align with CDC and Prevention’s Public Health Emergency Preparedness and Response Capabilities as well as National Standards for State, Local, Tribal, and Territorial Preparedness.

• Coordination & Workgroup Leadership
• Serve as Chairperson for the DPPL Workgroup. Coordinate, facilitate, and document all DPPL meetings; ensure representation and accountability across all roles. Provide quarterly updates to DPPL representatives and leadership.
• Serve as primary contact for all state-level requests (e.g., PPE, MCM, staffing). Submit requests through Ready Op or WebEOC and provide detailed delivery information.
• Coordinate with the Miami-Dade County Office of Emergency Management on countywide support requests.

• Systems & Data Management
• Maintain accurate data in FLHAN/Everbridge. Ensure system functionality, user access, and appropriate notifications.
• Support maintenance and improvement of WebEOC, ensuring…