Project Coordinator

##
** Current Employees:
** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click  to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this .
** CORE JOB FUNCTIONS
**** Department Specific Functions
***** This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
***** CORE QUALIFICATIONS
*** High school diploma or equivalent
* Minimum 1 year of relevant experience
** Knowledge, Skills and Attitudes:
*** Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships.
* Ability to work independently and/or in a collaborative environment.
* Ability to accurately prepare and maintain records, files, reports and correspondence.
* Ability to understand and follow instructions.
* Skill in completing assignments accurately and with attention to detail.
* Ability to manage a budget and work within the constraints of that budget.
* Ability to process and handle confidential information with discretion.
* Proficiency in computer software (i.e. Microsoft Office).The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click  for additional information.
** Job Status:
** Full time
** Employee Type:
** Staff
* * Pay Grade:
** H6

The department of Medicine, division of Infectious Diseases, has an exciting opportunity for a full-time Project Coordinator to work on the UHealth campus.  The Project Coordinator organizes project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, time frames and budgets for projects.
* Assists with the assignment of tasks to internal teams to include schedule management.
* Assists with budget preparation and tracks all project related expenditures.
* Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
* Acts as the point of contact and communicates the project status to relevant stakeholders.  Communicates timeline changes and new information to project team.
* Creates and maintains comprehensive project documentation, plans and reports.  Ensures all needed documentation is current and properly filed and stored.
* Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
* Organizes, attends and participates in project meetings.
* Prepares necessary presentation materials for project meetings.
* Records minutes and takes detailed notes during meetings.
* Adheres to University and unit-level policy and procedures and safeguards University assets.
* Collaborate with  Unit Principal Investigator, Project Directors, and Administrative Manager on on-going administrative components for active multisite & single site research studies to meet deliverable deadlines.
* Prepare and distribute agendas, minutes, and action items for research team meetings, committees, and working groups.
* Develop clear presentations summarizing study progress, operational updates, and other operational benchmarks for internal and external stakeholders.
* Support leadership team in coordinator of activities between investigators, study personnel, internal departments (e.g., Department of Medicine, Department of Psychiatry & Behavioral Sciences, Division of Infectious Diseases), and other relevant internal and external stakeholders (e.g., academic institution, vendors).
* Support study personnel with recruitment & retention activities (e.g., appointment reminders, prepare recruitment materials, coordination of outreach events) and study visits (e.g., prepare study visit packets, clinical kits, visit scheduling).
* Develop SOPs according to project and institutional policies.
* Assist…