Program Coordinator - Global & Sociocultural Studies

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Coordinates and administers the operational activities associated with the Graduate Programs within the Department of Global and Sociocultural Studies (GSS). Coordinates the day-to-day operations of the program, including admission applications, enrollment, student records, student travel, and program marketing, and responds to student, faculty, and administrative inquiries.

• Serves as the first point of contact on all matters pertaining to the Graduate Programs in the Department of Global and Sociocultural Studies. Communicate with faculty, staff, graduate students, and the university community. Disseminates information related to the graduate program activities, including course information, course schedules, events, policies and procedures, etc.
• Works alongside the Graduate Program Director (GPD), Graduate Committee, Department Chair, Graduate Faculty and the Office Manager with administrative duties.
• Collaborates with the department's Graduate Program Director on all graduate program activities and events, including graduate student dissertations, SAGGSA activities, Graduate Committee Meetings, etc.
• Assist students with processes related to the graduate program, including application submissions, the admissions process, and enrollment and registration. Assist students with potential funding opportunities.
• Reviews and then compiles graduate program applications and related attached documents for distribution to the GSS Graduate Committee. Organizes and attends the GSS Graduate Committee meetings. Tracks student admission status and advises applicants of missing documents for the Committee's review.
  
  Assist graduate students with the preparation of graduate assistantship forms and submit GA contracts and other necessary paperwork.
• Oversees all travel-related matters for Graduate Program students and guests of the graduate program. Submits travel authorization requests (TARs), cash advance requests, and expense reports for travel incurred. Coordinates travel for Graduate Program Colloquium speakers and processes those reimbursements.
• Participates in position‑related training as needed to maintain competencies in software applications, procedures, and policies, and in cross‑training on the duties of other department staff to maintain the smooth operation of department business.
• Prepares reports related to the operations of the graduate program, including admissions applications, student records, curricular matters, course syllabi, and alumni status.
• Serves as liaison between the department's Graduate Programs, SIPA HR, the Green School Graduate Office, and the University Graduate School (UGS).
• Initiates graduate program purchases with university issued credit card. Monitors P‑card expenses and reconcile statements. Assures compliance and adherence to university credit card policies.
• Secures rooms for meetings, graduate exams, dissertation defenses, and graduate student organization colloquium events.

Bachelor's degree and two (2) years of office or related experience.

Experience working in a Higher Education environment.

Administrative

$40,000-$45,000

Begin time: 8:30 AM

End time: 5:00 PM

Required to spend 50% or…