Program Coordinator

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Coordinates and administers the operational and financial activities associated with the overall doctoral program in Psychology, including major/track areas (applied social and cultural psychology, clinical science, cognitive neuroscience, developmental science, industrial/organizational psychology, and legal psychology). Coordinates the academic program planning, implementation and evaluation of the program. Creates and implements new concepts or approaches to coordinate doctoral student recruitment, admissions, and scheduling of programs.

• Coordinates and/or administers the operational and/or financial activities associated with the PhD graduate program.
• Coordinates Psychology PhD graduate programs alongside program directors (PDs) and Graduate Program Director (GPD). Assists with preparing workshops, orientations, and making purchases with the University credit card.
• Coordinates the scheduling and implementation of new and ongoing programs or services for the PhD graduate students. Works closely with the Graduate Program Director in organizing New Student Orientation.
• Oversees and facilitates specific activities/tasks/assignments related to the PhD graduate programs within the business unit/department under the direction of the Graduate Program Director. Organizes transfer credit requests and submission of memos as well as verifying Dissertation and thesis forms completed correctly.
• Maintains academic standards and degree requirements, accreditation matters, as necessary. Works with GPD to uphold academic standards and verify degree requirements with PDs and Panther Degree Audit office. Works with clinical science APA accredited program director to renew accreditation and update information.
• Assists with PhD graduate student recruitment, as required. Answers emails and calls about PhD programs and aggregates PhD applications for committee review.
• Coordinates logistical matters related to each PhD graduate program including planning, initiation, coordination, implementation and evaluation. Works with PDs to clarify degree expectations and assists PhD students accordingly.
• Monitors status of PhD programs:
  Analyzes program data, and oversees activities. Generates queries to examine admission data and current student progress.
• Monitors account expenditures and reconciles statements. Assists the Graduate Program Director in the coordination and implementation of strategic plans in support of the PhD program or service. Serves as the University Credit Card user for departmental transactions. Reconciles monthly statements.
• Serves as liaison between PhD students and the university community. Guides PhD students to correct university personnel according to their needs.
• Coordinates travel arrangements and expense reimbursement for PhD graduate students. Processes travel authorizations and travel expense reports for all PhD students. Manages pre‑travel and post‑travel approvals and processes expense reimbursements for doctoral students. Coordinates travel arrangements for PhD students. Communicates with students and the travel department and other units about travel approval and reimbursement process.
• Receives, investigates and responds to PhD program inquiries and resolves non‑routine complex issues. Ensures answers to…